PT Office Assistant

PT Office Assistant

Pruis Hall at Ball State University welcomes applications for a Part-time Office Assistant. The successful individual enjoys interacting with people and thrives working in a dynamic environment ensuring events are effectively scheduled and providing exceptional customer service. The PT Office Assistant works collaboratively in an office setting along with providing staffing support for box office activity. This position will be working 20-30 hours per week, typically half days with some early evenings for events.

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

6

11.3

Non-Exempt

20-29

Requires successful completion of a background check.

Provide administrative support for activities and events held in Pruis Hall and Brown Amphitheater. Ensure courteous and efficient service of patrons during ticket transactions, subscriptions, and group sales, performances, or general inquiries via telephone or in person at Emens Auditorium and Pruis Hall. This position will be 20-29 hours per week. The ability to have some flexibility in work hours to accommodate evening or weekend events is necessary.

High school education or GED with general office skills.

Over three months of clerical/office experience.

Familiarity with word processing software; demonstrated ability in receiving calls or working in a public setting.

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Over one through three years of experience as a teller or cashier in a retail environment.

Students.

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

https://www.bsu.edu/about/live-near-your-work

Pruis Hall:600070

765 285-1539

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Communicate and review with management and Pruis Hall graduate assistant pertinent details regarding pre-event planning, student performance and post-event evaluations. Provide clerical support for the office including preparing correspondence, generating building/activity schedules, etc.

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Generate invoices, journal vouchers, cash receipt vouchers as required: Calculate billing charges for event related direct costs including rental fees and labor reimbursement.

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Work in the Emens or Pruis Hall ticket office on the evening of performances as assigned; distribute hearing-impaired headsets, distribute will-call tickets, and attend to information inquiries.

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Provide direct customer service, work at Emens Box Office window, and sell event tickets.

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Assist full-time staff in monitoring and maintaining records of ticket sales for the Artist Series, Orchestra Indiana, promoter events and special performances; assist in processing orders for season tickets. Assist in updating database records, including mailing lists, schedules, etc.

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Provide relief for full-time and part-time personnel during vacations or sick leave, working full-day shifts during some circumstances.

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Assign and review work of students.

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Perform other related duties as assigned.

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Maintain regular and predictable attendance.

202301289SF

08/21/2023

07/17/2023

08/11/2023

No

For nominations and questions regarding this opportunity, please contact Tiffany Turner, Assistant Director of Talent Acquisition, at tiffany.turner@bsu.edu.

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University’s enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’