Production Admin Coordinator

St Marks Studios is brand experience agency specialising in COOH, experiential, special builds and retail activations for consumer brands.

We’re an ideas agency – dreaming up ever innovative ways to engage customers and drive brand fame.

We’re here to bring wild and wonderful ideas to life. Our team have expertise in an array of specialist mediums ranging from projections to flyposting and impactful murals.

We’re pioneering a new style of brand experience with eye-catching, innovative and non-traditional media solutions.

In a digital world dominated by algorithms and social media saturation – live activations and real experiences that lean into human connection are becoming more resonant.

With a focus on creativity and interactivity, we strive to captivate hearts and minds through unforgettable, shareable campaigns – using the latest tech.

From shopping centre installations to in-store theatre, influencer events and sampling – we can get thousands of potential customers hands-on with the product.

Our goal is to not only captivate audiences and deliver fame at scale but to cultivate lasting relationships between brands and consumers.

Our Commitment

Diversity and inclusion is a core part of who we are at St Marks Studio. We’re committed to building an inclusive culture that encourages, celebrates and supports our wonderfully diverse employee group – whatever their age, gender identity, race, sexual orientation, physical or mental ability or ethnicity. Diversity and inclusion doesn’t just fuel our creativity and innovation, it brings us closer to our people and audiences. We will continue to strive to create a culture and environment where everyone feels empowered and more importantly comfortable enough to bring their full, authentic selves to work. 

We’re looking for a proactive and organised Production Admin Coordinator with an excellent attention to detail to support our Producers with vital production admin, including oversight of production workflow systems, supplier management, budget management and studio-based pre-production.

You will love multitasking and be passionate about solving problems. We’re a very collaborative team, so someone with bags of initiative and curiosity is essential!

We’re a lovely bunch and all about personal development, so you’d be supported and mentored by the Senior Management Team to develop your skillset and grow in your role.

Responsibilities:

• Work closely with Producers in managing invoicing, supplier payments and ensuring all relevant data is prepped for budget reconciliations.

• Work closely with our finance team to ensure consistent and accurate financial reporting.

• Assist with tracking freelancer contracts, POs and payments alongside Production Director

• Track & update insurance documents, DBS checks and subscriptions for the wider team

• Assist in maintaining a database of production vendors

• Assist in the preparation of presentation materials for internal and client meetings.

• Experience in a production administration or Production Secretary environment
• Be highly motivated & collaborative
• Excellent organisational skills and attention to detail
• Demonstratable problem solving skills
• Intuitive & proactive nature

St Marks Studio has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans we also offer;

• WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
• REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
• HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
• FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
• FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday.
• GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.

Full details of our benefits will be shared when you join us!

Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week. 

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).

#LI-Hybrid