Contract Recruitment Specialist

DescriptionTitle: Contract Recruitment SpecialistDepartment: Human ResourcesLocation: RemoteSupervisor: Talent Acquisition ManagerFLSA Status: Non-ExemptPosition Status: ContractorWork Status (Hybrid/In-Office): RemoteCONTRACT RECRUITMENT SPECIALISTHanwha Qcells USA Corp (Qcells USA), headquartered in Irvine, CA, specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.Qcells USA’s complete turnkey solutions seamlessly integrate the expertise of our Module, Development, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high-performance, superior-quality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim, Germany (Technology & Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomerates in South Korea.SUMMARYThe Recruitment Specialist is responsible for maintaining a high level of customer service to each new hire as they pre-onboard to the company. The Recruitment Specialist, follows company recruitment program by complying with local, state, and federal employment laws; and ensures all candidates have completed online application, complete all interview processes, audits all of the Hiring manager interview evaluation forms, collects all the data to submit the final candidate for compensation stages. The Recruitment Specialist will audit Job descriptions to make sure they follow the Marketing and Legal guidelines of the company; audit candidate folders, to make sure we have all the proper documentation. The Recruitment Specilaist will assist Talent Acquisition Managers on administrative tasks, sourcing candidates, marketing materials, etc.Coordination of onboarding events through setting up meeting rooms, candidate travel, sending communications, finalize schedule, and organize catering.This position reports to the Talent Acquisition Manager, or another management personnel that the President of the Company may designate. This position is based out of the Irvine, CA office and working hours are Monday through Thursday, from 8:00am to 5:00pm or 9:00am to 6:00pm PST and Friday, 8:00am to 5:00pm or 9:00am to 6:00pm local time. This position is expected to travel up to 5%.ESSENTIAL JOB FUNCTION & RESPONSIBILITIES• Collaborate with internal and external stakeholders to optimize the recruitment services• Manage key recruitment processes in alignment with Companies overall strategic goals.• Works with Talent Acquisition team, to maintain accurate and up-to-date employee records in HRIS (Human Resources Information System) databases.• Handle confidential information and ensure data security and compliance with privacy• Administers the candidate offer process including, but not limited to the following• Prepare all final job offers, including working with the recruiters, HR operations, and/or other functional groups to gather all required documents and data• Determine and maintain pre-employment schedules to make sure the candidate has a great new hire experience;• Coordinate responses to Talent Acquisition Managers or Recruiters• Support the Hiring manager group, as needed with their new hire employee.• Maintain accurate and complete new hire folder records in accordance with record retention procedures• Ensure compliance with company policies and legal regulations.• Conduct TA audits (monthly,