Executive Assistant

At Qualee, we’re revolutionizing the way organizations engage, onboard, and empower their employees. Our AI-driven employee experience platform helps organizations around the world optimize their workforce engagement through seamless onboarding, real-time data, and actionable feedback. We believe in fostering positive work cultures, driving continuous improvement, and enabling companies to create environments where their employees can thrive.

Position Overview:

As the Executive Assistant, you’ll be the backbone of our executive leadership team, ensuring operations run smoothly and priorities are aligned. You will work closely with senior leaders, providing high-level administrative support, managing schedules, and ensuring efficient communication across the organization. Your role is essential in helping leadership focus on strategy by expertly managing the details.

Key Responsibilities:

• Calendar & Schedule Management: Maintain and coordinate complex calendars, scheduling meetings, and managing travel arrangements across time zones.
• Communication Management: Handle email correspondence, draft communications, and act as a liaison between executives and internal/external stakeholders.
• Project Support: Assist in organizing and executing special projects, including tracking deadlines and following up on deliverables.
• Meeting Preparation: Prepare agendas, presentations, and meeting materials; take notes and ensure action items are tracked and completed.
• Travel Coordination: Plan and organize travel itineraries, accommodations, and transport for executive travel.
• Office Administration: Support with office operations, vendor management, and organizing events as needed.
• Confidentiality & Discretion: Handle sensitive information with the utmost discretion and professionalism.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in productivity tools like Microsoft Office, Google Suite, and scheduling software.
• Ability to manage multiple priorities and work under pressure in a fast-paced environment.
• Self-motivated and proactive, with a problem-solving mindset.
• Experience in handling confidential information with professionalism.
• Flexibility to work across time zones and adapt to changing priorities.

Why Qualee?

• Remote-First Environment: Enjoy the flexibility of working from anywhere while collaborating with a global team
• Impactful Role: Be part of a company that’s transforming the employee experience and making work more meaningful for people worldwide
• Growth Opportunities: We believe in investing in our people and providing them with opportunities for personal and professional development
• Innovative Culture: Work with cutting-edge AI technology that helps organizations build better work environments and drive success
  
  

How to Apply:

• If you’re ready to join a company that values its people, promotes an engaging culture, and is committed to innovation, apply today! Submit your resume and cover letter outlining your experience and how you can contribute to the success of Qualee