Payroll Administrator

What we’re all about

Do you ever have the urge to do things better than the last time? We do. And it’s this urge that drives us every day. Our environment of discovery and innovation means we’re able to create deep and valuable relationships with our clients to create real change for them and their industries. It’s what got us here – and it’s what will make our future. At Quantexa, you’ll experience autonomy and support in equal measures allowing you to form a career that matches your ambitions. 41% of our colleagues come from an ethnic or religious minority background. We speak over 20 languages across our 47 nationalities, creating a sense of belonging for all. 

We're heading in one direction, the future. We’d love you to join us. 

The opportunity

We are seeking a meticulous and detail-oriented Payroll Administrator to join our team. The ideal candidate will be responsible for ensuring all aspects of payroll are processed and compliant with relevant regulations and policies. This role requires strong analytical skills, a high level of accuracy, and the ability to handle confidential information with discretion.

What you’ll be doing

Payroll Processing:

• Accurately process global bi-weekly/monthly payrolls for all employees, including regular, overtime, and incentive payments.

• Ensure timely and accurate payroll distribution.
• Maintain payroll records and prepare necessary payroll reports.

Compliance:

• Ensure payroll practices comply with country, federal, state, and local regulations.
• Stay updated with changes in payroll laws and regulations.
• Prepare and file payroll tax reports and payments in a timely manner.

Employee Support:

• Address payroll-related inquiries from employees, people operations and resolve any discrepancies.
• Provide guidance on payroll policies and procedures.
• Assist with onboarding new employees regarding payroll setup and procedures.

Data Management:

• Maintain accurate employee records in the payroll system.
• Ensure data integrity and perform regular audits to ensure accuracy.
• Handle sensitive information with utmost confidentiality.

Collaboration:

• Work closely with People team, Finance, and other departments to ensure seamless payroll operations.
• Assist with the development and implementation of payroll policies and procedures.
• Participate in process improvement initiatives to enhance payroll efficiency.

Reporting:

• Generate payroll reports for management and audit purposes.
• Provide financial data and reports as required by management.
• Assist with year-end processing and reporting, including P60’s, W-2s and other tax documents.

What you’ll bring

• Excellent numerical and analytical skills.
• High level of accuracy and attention to detail.
• Able to deal with time pressures within payroll.
• Ability to handle confidential information with discretion.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Adaptable to continuous changes.

Preferred Qualifications:

• Working towards Certified Payroll Professional (CPP) designation.
• Experience with multinational payroll.
• Familiarity with benefits administration and People processes.

Our perks and quirks

What makes you Q will help you to realise your full potential, flourish and enjoy what you do, while being recognised and rewarded with our broad range of benefits.

We offer

• Flexible working hours in a hybrid workplace & free access to global WeWork locations & events
• Pension Scheme with a company contribution of 6% (if you contribute 3%)
• 25 days annual leave (with the option to buy up to 5 days) + birthday off!
• Work from Anywhere Scheme: Spend up to 2 months working outside of your country of employment over a rolling 12-month period
• Family: Enhanced Maternity, Paternity, Adoption, or Shared Parental Leave
• Health & Wellbeing: Private Healthcare, EAP, Well-being Days, Calm App, Gym Discounts
• Team's Social Budget & Company-wide Summer & Winter Parties
• Tech & Cycle-to-Work Schemes
• Volunteer Day off
• Dog-friendly Offices

Our mission

We have one mission. To help businesses grow. To make data easier. And to make the world a better place. We’re not a start-up. Not anymore. But we’ve not been around that long either. What we are is a collection of bright, passionate minds harnessing complexities and helping our clients and their communities. One culture, made of many. Heading in one direction – the future.

It's all about you

Quantexa is proud to be an Equal Opportunity Employer. We’re dedicated to creating an inclusive and diverse work environment, where everyone feels welcome, valued, and respected. We want to hear from people who are passionate about their work and align with our values. Qualified applications will receive consideration for employment without regard to their race, colour, ancestry, religion, national origin, sex, sexual orientation, gender identity, age, citizenship, marital, disability, or veteran status. Whoever you are, if you’re a curious, caring, and authentic human being who wants to help push the boundaries of what’s possible, we want to hear from you.

Internal pay equity across departments is crucial to our global compensation philosophy. Grade level and salary ranges are determined through interviews and a review of experience, education, training, knowledge, skills, and abilities of the applicant, equity with other team members, and alignment with market data.

Quantexa is committed to providing reasonable accommodations in our talent acquisition processes. If you require support, please inform our Talent Acquisition Team.

Start. don’t stop – Apply