Administrative Assistant, Art, Design, and Music Department (part-time)

SUMMARY: This position provides administrative support for the Department of Art, Design, and Music in the College of Arts and Sciences. This is a part-time (20 hours/week), 12-month position that reports to the Executive Director of the Department of Art, Design, and Music. This position is not exempt from provisions of the Fair Labor Standards Act (FLSA) and is eligible to earn overtime pay for hours worked above 40 in a single work week. This position is not eligible for visa sponsorship.

Essential Duties and Responsibilities

• Coordinate department events, such as faculty and student recitals, showcases, juries, gallery openings, and lectures.
• Provide support for promotion of departmental concerts and events, including placing calendar listings, designing posters, writing registration pages, writing emails, designing programs, and attending events.
• Assist with departmental accreditation needs (IAD, MUS, MTH) (including maintaining student files, audition sheets, and portfolio items). 
• Coordinate prospective student auditions for music and music therapy programs.
• Manage departmental office operations (e.g. process check requests and invoices, art loan agreements, schedule rooms, submit maintenance requests, assist with department meetings, and maintain accurate records, maintain Canvas page).
• Collaborate with College of Arts and Sciences Dean’s Office, Gambrell Center team, Event Services, Registrar’s office, faculty, and others to coordinate schedules, rehearsals, classes, and other processes at the university.
• This position involves occasional evening and weekend duties.

Secondary Duties and Responsibilities

• Other duties and special projects may be assigned to meet department and university needs.

Experience, Knowledge, and Skills Required

• Bachelor of Arts – arts management, music or arts major preferred or equivalent professional experience.
• Excellent proofreading and writing skills
• Extensive computer, website, and software expertise – Office 365, Facebook, Instagram, Squarespace, SEO, Canva, Photoshop, InDesign experience preferred.
• Accuracy and attention to detail.
• Organized, able to handle multiple projects simultaneously and meet deadlines
• Ability to maintain confidence as it relates to sensitive information.
• Strong communication and customer service skills including the ability to work effectively with a diverse group of students, faculty, donors, volunteers, patrons, partners and staff.
• Must-have the ability to work a flexible schedule, including evenings, weekends, and some holidays.
• Positive attitude, Team player - Professional, trustworthy, dependable.
• Creative problem solver able to work well with minimal supervision

Application Process
Does this sound like a good fit? Click on the green “I’m interested” button and submit:

1. A cover letter addressing the position qualifications and experience
2. Current résumé
3. Salary requirements
4. Contact information for three professional references.

Applications received by December 6, 2024, will receive first consideration. Queens will continue to accept applications until the position is filled.

About Queens University of Charlotte

Located in the heart of the nation’s second fastest growing metropolitan area, Queens University of Charlotte leverages the city’s diverse and thriving environment as an extended classroom. Nationally recognized for undergraduate programs in international and interdisciplinary education, Queens blends the best of liberal arts learning with professional preparation and community engagement. Focused on supporting success for diverse learners, faculty build close and collaborative relationships with students and help them build intentional and individualized roadmaps for flourishing at Queens and beyond. At the graduate program level, the University offers innovative educational experiences that help learners advance professionally and retool for new opportunities. Our environs afford faculty myriad opportunities to advance their own professional growth and teaching and research interests by collaborating with vibrant industry, non-profit, and community organization sectors. 

Because of our history of innovation and our legacy of strong leadership, Queens is positioned to be among the new forerunners of American higher education. This is a defining moment for Queens. While other institutions are focused on sustaining and surviving, we are thinking much bigger. 

Institutions that understand what is needed and are willing to reimagine what is possible can position themselves to thrive and strengthen their market position after the pandemic with innovative approaches that are deeply connected to the world and its greatest challenges. 

By 2030, Queens aspires to become the leading, private, national university of Charlotte with deep, meaningful, and reciprocal connections to the needs of our local community and economy; inventive and multidisciplinary academic programs that are connected to the world’s most pressing challenges and biggest areas of opportunity; a fully connected, integrated, and innovative set of experiences that support holistic wellness and wellbeing; a culture of continuous improvement and investment that enables faculty and staff to flourish and achieve their full potential; and a comprehensive approach to diversity, equity, and inclusion that begins on campus and radiates throughout the community. 

Queens University of Charlotte aims to be a leading comprehensive university, distinguished by its commitment to transforming the lives of its students and enhancing the intellectual and cultural fabric of its community. Queens is a campus where diversity, equity, and inclusion are core values. The mission of Queens is to provide transformative educational experiences that nurture intellectual curiosity, promote global understanding, encourage ethical living, and prepare individuals for purposeful and fulfilling lives. To this end, the University recruits talented faculty, staff, and students from across the United States and around the world. Queens encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically minoritized communities. The University also invites applications from individuals who are prepared to provide a rich and varied educational experience to our increasingly diverse student body and to collaborate with colleagues to make Queens an equitable and inclusive place to live, learn, and work. 

Queens works to provide an accessible living, learning, and working environment for current and prospective faculty, staff, and students and visitors to our campus. If there are accommodations, we can provide to make your application process more accessible, please contact the Director of Human Resources ([email protected], 704-337-2297). The position duties and responsibilities listed above should be able to be completed with or without reasonable accommodations. HR works in partnership with employees to manage the workplace accommodations process. 

Benefits

Queens offers comprehensive benefits to eligible employees, including: medical, dental and vision insurance, domestic partner benefits, a 403b retirement plan, with two options (pre-tax or post-tax (Roth) contributions) with a generous match, vacation and generous paid holidays, tuition remission and tuition exchange, Queens-paid life insurance, supplemental life insurance, dependent life insurance, accidental death and dismemberment insurance, disability insurance, flexible spending accounts (medical, dependent care, Health Savings Account), sick leave and long-term disability leave, paid parental leave, FMLA leave when eligible, reduced cost meals at Morrison Dining Hall, employee assistance program (EAP), free access to the Levine Center, wellness programs. In addition, employees may choose benefits such as pet insurance, critical care insurance and legal assistance.