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Ops Coordinator - AMP

Overview

Ops Coordinator - AMP - Denver, CO - Monday to Friday 8:00AM-4:00PMActs as assistant to Operations Director, Managing Director and Physicians. Coordinates invoices, physician licensure and basic HR functions. Maintains personnel files for their location and is the liaison between HR and the practice. Disseminates Company communication to employees. Answers basic benefit, HR and payroll questions. Assists with Operation problem resolution and projects. 

 

Pay Range: $22.36 - $33.54 / hour

Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. Successful candidates may be eligible to receive annual performance bonus compensation.

Benefits Information:We are proud to offer best-in-class benefits and programs to support employees and their families in living healthy, happy lives. Our pay and benefit plans have been designed to promote employee health in all respects – physical, financial, and developmental. Depending on whether it is a part-time or full-time position, some of the benefits offered may include:

• Day 1 Medical/Dental/Vision for FT employees who work 30+ hours • 15 PTO days first year• Paid Holidays• Annual Bonus Opportunity • 401(k) with matching contributions• Variable compensation plan (AIP) bonus• Employee Stock Purchase Plan (ESPP)• Employee Assistance Program (EAP)• Blueprint for Wellness• Tuition Reimbursement for undergraduate and graduate programs for FT employees who work 30+ hours • Opportunities for career advancement • Training provided!

Responsibilities

KEY PERFORMANCE RESPONSIBILITIES: 

  • Assist Executive Director of Operations with ongoing and special projects 
  • Demonstrate telephone courtesy with clients, pathologists, and associates 
  • Complies with all State, Federal, professional regulations as well as department rules, policies, and procedural manuals 
  • Adherence to Safety Regulations 
  • Adherence to HIPAA Regulations 

Accounts Payable 

  • Codes and approves invoices for DermPath Wisconsin  
  • Prepares expense reports for DermPath Wisconsin (Executive Director of Operations, Pathologists, and other staff as needed) 
  • Maintains files of accounts payable and expense reports for DermPath Wisconsin  
  • Maintains petty cash drawer and prepares monthly reconciliation for DermPath Wisconsin 

Payroll 

  • Assists with daily timecard records and schedules in Kronos payroll  
  • Signs off timecards  
  • Runs reports, as requested by supervisors 

Human Resources 

  • Maintains SOX compliant personnel files 
  • Prepares and processes routine forms, such as Personnel Action Notices and New Hire Forms  
  • Assists in recruiting process 
  • Prepares employee orientation packets, including benefit information and forms 
  • Assists in yearly open enrollment for benefits  
  • Assists with annual process of Performance Appraisals  
  • Assists with annual Compliance (HIPAA, OSHA, etc.) requirements  

Purchasing 

  • Orders and receives supplies through the company system 
  • Completes Capex forms as directed by the Executive Director of Operations 
  • Maintains inventory of lunchroom supplies and purchases additional supplies as needed 
  • Maintains postage in meter as needed 

Risk Management 

  • Maintains files of current and expired professional liability insurance certificates  
  • Provides appropriate hospitals/companies with current insurance certificates 
  • Assists with resolution of State Patients Compensation Fund issues  
  • Processes appropriate forms for workers compensation incidents as they occur  
  • Maintains up-to-date binders with appropriate workers comp forms and procedures 

Qualifications

QUALIFICATIONS

Required Work Experience:  

  • 3 years administrative/administration experience.  
  • Ability to prioritize projects to meet deadlines; attention to detail; ability to problem solve; familiarity with medical terminology. 

Preferred Work Experience:  

5 years administrative aexperience 

Physical and Mental Requirements:  

  • Requires full range of body motion including manual finger dexterity and eye-hand coordination  
  • Frequent sitting, standing, reaching and bending 
  • May require lifting and carrying items up to 20 pounds 

Knowledge:  

  • Knowledge of computer, Excel, Microsoft and other various software programs 
  • Knowledge of medical facility guidelines and practices 
  • Possess basic knowledge of medical terminology 

Skills:  

  • Skills in written and oral communication 
  • Excellent organizational skills 
  • Ability to operate computer, dictation, and transcription equipment 
  • Ability to operate copier, printer, fax machine, and general office equipment 
  • Ability to operate telephone system 

EDUCATION Associates DegreeHigh School Diploma or Equivalent(Required)LICENSECERTIFICATIONS

Quest Diagnostics honors our service members and encourages veterans to apply.

 

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume. 

 

2025-85216

EEO

Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.

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Average salary estimate

$58065.5 / YEARLY (est.)
min
max
$46396K
$69735K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Ops Coordinator - AMP, Quest Diagnostics

Looking for a fulfilling opportunity to make a difference in a healthcare setting? Join Quest Diagnostics as an Ops Coordinator in Denver! In this role, you’ll step in as the right hand to the Operations Director, Managing Director, and physicians, providing invaluable support to ensure smooth operations within the practice. Your responsibilities will include coordinating invoices, managing physician licensure, and assisting with basic HR functions. You’ll maintain personnel files and serve as a reliable liaison between HR and the staff, ensuring every team member is informed and empowered. Your friendly demeanor will shine as you field basic questions about benefits and payroll while also helping to resolve operational issues as they arise. Plus, enjoy the perks of a supportive work culture that offers great benefits, including comprehensive medical coverage, paid time off, and opportunities for career advancement. At Quest Diagnostics, we believe in nurturing the personal and professional growth of our team members - that's why we provide training and development opportunities to help you succeed. Come be part of a community where your contributions truly matter and be rewarded not just with competitive pay, but with a fulfilling work experience! The pay range for this position is $22.36 - $33.54 per hour, depending on your skills and experience. If you possess a mix of administrative savvy and a passion for healthcare, this might be the role for you!

Frequently Asked Questions (FAQs) for Ops Coordinator - AMP Role at Quest Diagnostics
What are the key responsibilities of the Ops Coordinator at Quest Diagnostics?

As the Ops Coordinator at Quest Diagnostics, you are responsible for coordinating everyday operations, including managing invoices and handling basic HR functions. This role requires you to maintain personnel files, ensure compliance with regulations, and assist with payroll tasks, as well as serve as a liaison between HR and the practice. Excelling in these tasks is crucial for the smooth functioning of the operations team.

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What qualifications are required for the Ops Coordinator position at Quest Diagnostics?

To qualify for the Ops Coordinator role at Quest Diagnostics, you should have at least 3 years of administrative experience. Familiarity with medical terminology is beneficial, along with great organizational skills and the ability to prioritize tasks effectively. A high school diploma or an associate's degree is required, while 5 years of administrative experience is preferred.

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What kind of benefits do employees receive as an Ops Coordinator at Quest Diagnostics?

Employees in the Ops Coordinator position at Quest Diagnostics can enjoy a comprehensive benefits package that includes health coverage starting on Day 1 for full-time staff, paid holidays, and generous PTO. There are also opportunities for career advancement and professional training, along with a 401(k) plan, variable compensation bonuses, and even tuition reimbursement for continued education.

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What skills are important for the Ops Coordinator role at Quest Diagnostics?

To excel as an Ops Coordinator at Quest Diagnostics, strong communication skills, both written and oral, are essential. Additionally, organization and attention to detail will help you succeed in managing multiple tasks simultaneously. Proficiency with various software programs, especially Excel and HR-related tools, will also be necessary for the administrative functions of the job.

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What does the work environment look like for the Ops Coordinator at Quest Diagnostics?

The work environment for an Ops Coordinator at Quest Diagnostics is dynamic and collaborative. You will work closely with management, physicians, and other team members in a supportive atmosphere. The company fosters a culture of respect and growth, emphasizing the well-being and professional development of its employees.

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Common Interview Questions for Ops Coordinator - AMP
Can you explain your experience with managing administrative tasks in a healthcare setting?

In answering this question, detail your previous roles where you managed administrative tasks, highlighting specifics such as your ability to handle documents like invoices and personnel files. Mention any compliance or regulatory responsibilities you've had and how you ensured all tasks were completed accurately and timely.

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How do you prioritize tasks when multiple deadlines are approaching?

A good response should showcase your organizational skills. Describe a method you use to prioritize tasks, like making lists or using digital tools, and provide an example of a time when you effectively managed multiple deadlines to ensure successful outcomes.

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What strategies do you use to maintain accuracy in your work?

You might want to discuss specific strategies such as double-checking your work, maintaining organized files, and staying abreast of updates in regulations. Sharing a specific instance where accuracy was critical could strengthen your response.

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Describe a time you faced a challenge while working in a team. How did you overcome it?

Share a situation where teamwork was essential. Focus on the challenge, your role in addressing it, and the eventual outcome. Emphasize your communication and problem-solving skills, showcasing how you managed to resolve the issue while keeping the team spirit intact.

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What do you know about Quest Diagnostics and why do you want to work here?

Researching Quest Diagnostics beforehand is key. Reference their commitment to employee wellness, community health, and the care they provide. Convey how these align with your values and how you see yourself contributing to their mission.

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How do you handle sensitive information, particularly in compliance with regulations like HIPAA?

Discuss your understanding of HIPAA and commitment to confidentiality. Share practices you follow to protect sensitive information, like secure file management and proper communication protocols, to demonstrate your awareness and respect for privacy.

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Can you give an example of how you’ve helped improve a process in your previous role?

Provide a clear example of a process improvement you've implemented, explaining how you identified a problem, the solution you devised, and the positive impact it had on efficiency or employee satisfaction. This highlights your proactive nature.

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What tools and software are you most familiar with in terms of administrative work?

You should list specific software like Microsoft Office Suite, payroll systems, and any relevant HR applications. Mention your proficiency with these tools and how they contribute to your efficiency and accuracy in administrative tasks.

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How do you keep yourself organized when managing multiple projects simultaneously?

Discuss techniques such as goal-setting, using digital project management tools, or creating structured schedules. Provide an example illustrating how your organization helped you successfully juggle competing priorities.

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What motivates you to be an Ops Coordinator in the healthcare field?

Share your passion for contributing to the healthcare industry and helping improve the efficiency of the operations that directly affect patient care. Discuss any personal experiences that shaped this motivation and your desire to work at a company like Quest Diagnostics.

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We are on a continuous journey of discovery and development. It’s this attitude that has made us an industry leader and the #1 Diagnostic Lab in the US. Quest annually serves one in three American adults and half the physicians and hospitals in th...

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Full-time, on-site
DATE POSTED
April 18, 2025

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