Receptionist
Summary of Position:
Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications systems. Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficiency of operations within the organization.
- Welcomes visitors by greeting them in a professional and courteous manner, answering or referring inquiries
- Maintains security by following procedures, monitoring logbook, issuing visitor badges
- Answer, screen and transfer inbound phone calls
- Directs guest to the appropriate Denali associate
- Manages maintains the reception area
- Maintains office supply inventories
- Schedule and coordinate complex activities such as meetings, appointments, conferences and travel arrangements for managers, supervisors, directors and executives
- General clerical duties including photocopying, fax and mailing
- Maintains good will activities including but not limited to anniversary cards, birthday cards, recognition incentives
- Works independently and within a team on special nonrecurring and ongoing projects. Acts a project manager for special projects, at the request of the vice presidents, and directors, which may include; planning and coordinating multiple presentations, disseminating information, coordinating direct mailings and creating brochures
- Order Business cards as requested
- Purchase flowers for family support
- Responsible for making sure company is purchasing and sending the most cost- efficient sympathy gifts
- Receptionist will want to ensure research is done to stay with in compliance for deaths and births gifts
- Hand out/ mail Ambassador of the month pin and certificate monthly
- Prep new hire swag bags
- Orders food for events or departmental needs
- Manages the distribution and collection of office mail
- Manage employee badge system for employees onsite
- Assists with building management
- Coordinate maintenance of office equipment
- Ensures cleanliness of community spaces and break room
- Participates in event coordination activities
- Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes, responsible for accuracy and clarity of final copy
- Provides administrative support executives/directors
- Provide exemplary customer service to internal and external stakeholders
Competencies:
1.Ensures Accountability
2.Tech Savvy
3.Communicates Effectively
4.Drives Results
5.Customer Focus
6.Resourcefulness
7. Values Differences
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee in this position frequently communicates with other co-workers/clients who have inquiries about the various projects and other needs. Must be able to exchange accurate information in these situations. The employee must be able to remain in a stationary position 75% of the time. The employee in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operate a computer and office machinery such as a calculator, keyboard, copy machine and printer. Frequently moves boxes with equipment weighing up to 25lbs across the building and/or to other offsite buildings for various project needs.
Required Education and Experience:
High School Diploma Required 1-3 years of experience
- Preferred Associates degree or two years practical experience
- Proficiency in Microsoft Office (Word, Excel, and PowerPoint)
- Ability to analyze and revise operating practices to improve efficiency
- Detail oriented and comfortable working in a fast-paced office environment
- Superior organization skills and dedication to completing projects in a timely manner
- Excellent written and verbal communication skills
- Attention to detail and problem solving skills
AAP/EEO Statement:
3MD Inc. is an equal opportunity employer and does not discriminate based on gender, sex, age, race and color, religion, marital status, national origin, disability, sexual orientation, gender identity or expression, veteran status or any other category that is protected by applicable law.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
The mission of Denali is best described through its vision and purpose. Vision: Change the world, leveraging technology Purpose: Deliver exceptional talent, technology and scale that enable customers to attain outstanding business outcomes. ...
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