Recruiting Operations Specialist

Scale’s Talent Acquisition team is an integral part of the organization’s success. In this role, you will partner directly with other leaders on Recruiting, People, Finance, and IT and work closely with department heads and the executive team. You will own all things related to global recruiting operations including TA systems and tools, marketing and talent brand, internal compliance and processes, candidate experience and more. You will develop strategies to solve immediate issues all while planning for future growth and scale. You are a builder: unafraid to try new things, build new processes, or test creative new strategies. You thrive on details and operational excellence and hold a high bar for yourself, your peers, and your team. You are excited about setting the tone of our recruiting strategy and being a key part of the leadership team.

You will:

• Be an integral member of the Talent Acquisition team, serving as a partner and the subject matter expert for all recruiting systems (ATS: Greenhouse), tools, and processes, and provide training/onboarding as needed
• Act as a key player in keeping all the internal hiring data clean and up-to-date in our systems
• Be the driver behind impactful changes in the ATS and improvements to the recruiting workflow
• Collaborate on internal initiatives to build out and improve data infrastructure and reporting
• Proactively flag discrepancies in hiring plans, requisitions, interview plans, JDs, offer details, etc. and maintain data integrity and operational excellence within the team
• Partner closely with Finance, HR Ops, HRBP, and IT to build efficiencies in our recruiting process utilizing the systems available to us
• Be required to come into the SFHQ office twice a week

Ideally you’d have:

• Minimum of 1-2 years of experience working in RecOps at a rapidly growing company
• Extensive experience using Greenhouse as a Site Admin (user permissions, approvals, custom options) and pulling ad hoc reports using our internal TA tools (report connector, reporting capabilities, and limitations)
• Strong knowledge of Gsuite (VLOOKUP, pivot tables, data validation, conditional statements and formatting, filters, etc.)
• Excellent communication skills—written and verbal, and the ability to adjust based on the audience
• Must have a deep understanding of Recruiting Pipelines, Funnels and Conversion metrics
• Demonstrated excellent project management skills, ability to pull and manipulate people data sets, critically analyze existing processes, and identify opportunities for process improvement

Nice to Haves:

• Previous startup experience
• Experience with various TA tools such as Modernloop, Headcount365, Gem, and LinkedIn
• Extreme attention to detail

The salary range for our Tier 1 locations in San Francisco for this role is $60,800 - $91,200.