AP/AR Analyst

Company Overview

Red 6 is an innovative Augmented Reality (AR) technology startup leading the way in synthetic air combat training. Our primary technology, supporting our ATARS product, enables pilots to simulate the cognitive challenges of flying while accessing realistic, scalable training in dynamic outdoor environments.

Job Summary

The AP/AR Analyst is a key position within the Finance Team that will interact with many departments and levels of the organization. The mission of this position is to assist the Controller and Procurement Analyst by driving the timely processing of all bills and invoices on the company's behalf. This position will be interacting with our suppliers, customers and sales teams consistently to ensure payments are processed accurately and efficiently.

Key Responsibilities

The mission of the AP/AR Analyst will be accomplished through the areas of responsibility below.

• AP Processing: Process and code all invoices in the AP inbox daily. Ensures timely payments of vendor invoices and reimbursement requests via ACH and/or wire payments.

• AP Coordination: Coordinate the flow of AP approvals to send reminders for invoices that are coming up due to the appropriate team members as well as answer questions to facilitate approvals and avoid delays. Act as point person for any AP related questions and vendor database maintenance.

• AP Reconciliation: Maintains accurate records and control reports to ensure timely processing of all AP through the software. Reconciliation of reporting between AP and accounting systems.

• AP Software Administration: Clear out sync errors between AP system and accounting system. Add new users as needed based on company policies for levels of access. Ensure any new accounts, classes, departments are updated accordingly in AP system as changes arise.

• Expense reports: Assist with reviewing and processing expense reports.

• AR Invoicing: Prepare invoices according to customer contracts and payment milestones.

• AR Collections: Contacts past due accounts to collect and/or negotiate outstanding account balance.

• AR Processing: Ensures timely collection of customer payments in accordance with their individualized payment agreements. Set up new customers and invoicing in accounting system when new sales are won. Assist the sales team with customer questions related to billing. Process bank deposits for check payments that are received. Act as point person for any AR related questions and maintain customer database.

• Month-End Close: Perform monthly Balance Sheet Reconciliations for AP/AR accounts. Perform monthly close duties including AP accruals and other misc. journal entries. Analyze and maintain aged accounts receivables and payables reports for accuracy and to identify any critical issues.

• Process Automation: Reviewing current processes, researching and implementing automation or improvement solutions in partnership with the Accounting staff.

• Special Projects: Assist the Controller and other members of the finance team with special projects, as needed.

Experience, Skills and Required Qualifications 

• Education: BS in accounting, finance, or related field preferred.

• 2-4 years of related experience in an AP/AR function, preferably in a high-growth environment

• Excellent analytical and problem-solving skills with strong attention to detail

• Excellent organization skills

• Ability to prioritize and manage multiple tasks and assignments while consistently meeting deadlines

• Must have the ability to provide exceptional client service to our internal and external customers and vendors while communicating in a courteous, effective, and professional manner

• Advanced Proficiency in Excel including vlookups, pivot tables, etc.

• Experience in Unanet would be helpful and preferred

• Experience and knowledge of accounting regulations

• Ability to keep all vendor and customer information confidential internally and externally at all times.

• Experience working in a team-oriented, semi-virtual environment  

• This position may require a security clearance. To obtain clearance, employees must show proof of US Citizenship. 

Benefits

• Healthcare, Dental, and Vision (100% coverage for Employees)

• Paid time off, including vacation, sick, paid holidays, and parental leave

• Short and Long-Term Disability

• Flexible Spending Account (FSA)

• 401(k) Retirement Plan

• Voluntary Worksite Benefits (Accident, Critical Illness, and Hospital Indemnity)
  

Note

Red 6 reserves the right to change its current benefits program at any time, in a manner that is consistent with applicable federal and state regulations.

This job description is not a contract and confers no contractual rights, privileges, or benefits on any applicant or potential applicant. Red 6 has the right to change any and all terms of this job description, including, but not limited to, job responsibilities, qualifications, and benefits. Nothing in this job description constitutes an offer or guarantee of employment.

Red Six Aerospace, Inc, is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

California: https://www.caljobs.ca.gov/vosnet/Default.aspx

Colorado: https://www.connectingcolorado.com/

Florida: https://www.employflorida.com/vosnet/Default.aspx

Under the California Consumer Privacy Act (“CCPA”), Red 6 Aerospace, Inc. operating company you are applying to work for (hereinafter, “we”, “our”, or “us”) may collect personal information and use it for certain business purposes as described below in this Job Applicant and Employee Privacy Notice. We are required to disclose the following information to California “consumers” regarding our collection of their personal information. Under the CCPA, “consumers” means California residents, including job applicants, employees, or contractors of a business.