Accounts Payable Accounting Coordinator

Overview

The Accounts Payable Coordinator is responsible for the accurate and timely processing of invoices, vendor payments, and related accounting entries, while supporting month-end close activities and ensuring financial accuracy. This role involves resolving vendor and invoice issues, managing consolidated billing, responding to inquiries from restaurant managers and directors, and maintaining strong communication with internal teams and external partners. Success in this position requires attention to detail, analytical thinking, and a collaborative, solutions-oriented approach.

PRIMARY RESPONSIBILITIES:

• Serve as a key point of contact for restaurant managers and directors, resolving vendor payment inquiries and escalating issues with accuracy and professionalism.
• Perform accounting duties such as analyzing vendor billing and expenses (e.g., utilities), and reconciling general ledger accounts to support period-end close.
• Prepare and post journal entries in accordance with Generally Accepted Accounting Principles (GAAP), ensuring completeness and accuracy of AP transactions.
• Coordinate daily operations of the offshore AP team, including productivity oversight, remote training, quality audits, and alignment with business priorities.
• Support on-site invoice processors by troubleshooting issues, delivering training, and enforcing compliance with internal policies and procedures.
• Collaborate with cross-functional teams (Corporate Reporting, Treasury, Finance, etc.) to ensure accurate and efficient transaction processing and issue resolution.
• Oversee vendor invoice submissions, monitor vendor communications, and maintain positive vendor relationships through timely and effective follow-up.
• Contribute to special projects and provide back-up support for other Accounts Payable functions as needed.

REQUIRED SKILLS:

• Solid understanding of accounts payable processes and basic general accounting principles
• Proficient in Microsoft Excel, including writing and manipulating advanced formulas such as XLookup and Sumifs, as well as pivot tables.
• Experienced in other Microsoft Office applications, such as Word and Outlook
• Strong written and verbal communication skills with the ability to engage across all levels of the organization
• Excellent organizational skills and ability to manage high-volume workloads in a fast-paced environment
• Demonstrated ability to follow through on tasks, resolve issues independently, and identify areas for process improvement
• Collaborative, proactive team player with a positive, customer-service mindset
• Strong sense of urgency, particularly during period-end close
• Dependable attendance and commitment to consistency and accountability

EDUCATION/EXPERIENCE:

• Minimum of 3 years of related experience in Accounts Payable or Accounting  
• Bachelor’s degree in accounting or finance or equivalent work experience
• Experience with Oracle or another large ERP system a plus