Job details

Registrar

Position Purpose

The Registrar oversees, advises on, and maintains all activities of the Thayer School of Engineering’s academic calendar and students’ academic records, ensuring the highest quality and responsive service to students and faculty. They are responsible for student enrollments, degrees awarded, and academic eligibility for various internal and external audiences. They provide critical leadership and guidance to faculty and students in the areas of academic policy, enrollment, and course information. The Registrar also regularly communicates and collaborates with colleagues across Dartmouth and optimizes available technologies to automate and ensure efficient processes and accurate information.

Description

Required Qualifications - Education and Yrs Exp

Bachelors plus 6 or more years' experience or combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

A bachelor’s degree is required.
At least five years of relevant experience is required.
Proficiency in utilizing and optimizing information systems is required.
Experience in working with a large-scale integrated student administrative system, preferably Ellucian Banner.
In addition, the successful candidate will have the following professional qualifications and personal characteristics:
- Highly developed organizational and communication skills.
- Excellent judgment and critical thinking skills and the ability to manage complex and/or confidential issues involving diverse constituents and stakeholders.
- Ability to inspire trust and work collegially with staff, faculty members, school and campus officers, administrators, and students.
- Demonstrated adaptability to meet changing demands, including the ability to be flexible and available to leadership, faculty and staff on an as-needed basis.
- Proven accuracy and attention to detail in managing multiple initiatives and priorities, along with experience in simultaneously implementing projects and events across multiple timeframes.
- Expert computer skills with proficiency in Google Docs/Sheets, Microsoft Excel and data manipulation.
- Strong project management and planning skills, including the ability to handle multiple projects simultaneously in a complex environment.
- Understanding of and familiarity with current trends and regulations in the registrar field and experience in the effective use of academic records management technologies.
- Excellent writing ability and strong interpersonal skills.

Preferred Qualifications

Master’s degree is preferred.

Department Contact for Recruitment Inquiries

Faith Goodness

Department Contact Phone Number

603-646-3526

Department Contact for Cover Letter and Title

Holly Wilkinson, Assistant Dean

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Key Accountabilities

Description

Academic Administration

Directs and implements the registration process for all Thayer Bachelor of Engineering and graduate students.
Supervises the Thayer Assistant Registrar.
Works closely with the UG Program Manager to ensure BE requirements and recordkeeping are consistent and coordinated with Thayer graduate processes and policies.
Advises the faculty and the Dean on proper application of relevant policy and procedure; informs of and explains the application of precedent relevant to specific issues. Assists with development of new policies as needed.
Partners with the Associate Dean and faculty to establish course schedules and teaching assignments that meet faculty and student needs.
Compiles and disseminates the academic calendar and term schedules.
Manages student information, including: collection of grades, academic standing, verification, and release; tracks incomplete grades and follows up as necessary.
Assembles and prepares information needed by faculty prior to voting on student eligibility for graduation and student admission to PhD candidacy.
Collects and inputs course objectives for each course, each term as part of the Accreditation Board of Engineering and Technology (ABET) requirements.
Maintains database of Thayer course objectives, course descriptions, availability, and degree requirements. Ensures accurate information is available to internal and external audiences in publications including Thayer Guide to Programs and courses, Thayer website, and the Dartmouth ORC (Organization, Registration and Courses).
Oversees the administration of course evaluations and disseminates results to the Dean and Academic Directors.
Coordinates textbook ordering and posts in Banner in compliance with the Higher Education Opportunities Act’s Textbook Information Provision.
Reserves all Thayer and ECSC classrooms and oversees the room reservation process administered by the Assistant Registrar and Computer Science Admin.
Coordinates with others at Thayer to organize the annual Thayer School Investiture Ceremony focusing on graduate verification and student communications
Represents the Thayer School on the Dartmouth College Commencement Committee.

Percentage Of Time

50%

Description

Project Management

Leads interdisciplinary working groups/project teams in effort to create more efficient and effective processes related to student academic records and course planning.
Represents Thayer on campus project working groups, including information technology projects.
Provides insight on opportunities for system improvements and input to system projects; participates in testing of system changes.

Percentage Of Time

25%

Description

Student Advising

Responds to student inquiries in a timely manner.
Monitors student progress against curriculum requirements, notifies students of deviation/non-compliance and potential consequences, and advises on rectifying action needed.
Reviews program plans for students completing in a given term and provides notice of deficiencies to students.
Communicates schedules and school policies to non-Thayer students who are taking or auditing Thayer courses.

Percentage Of Time

20%

Description

Remaining Current on Trends and Innovations

Gains knowledge of and shares insights into pertinent trends and innovations through participation in peer networks and associations, and attending and representing Thayer at conferences and seminars.

Percentage Of Time

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

Performs other duties as assigned.

By Dartmouth

Dartmouth College educates the most promising students and prepares them for a lifetime of learning and of responsible leadership, through a faculty dedicated to teaching and the creation of knowledge.

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INDUSTRY

Colleges & Universities

TEAM SIZE

5001-10000

LOCATION

Hybrid, based in Hanover, NH

DATE POSTED

July 21, 2023