Administrative Assistant - Events

The Administrative Assistant - Events position at Renewal by Andersen revolves around supporting the event planning team by managing vendor relationships, coordinating event logistics, and ensuring seamless execution. You will negotiate new procedures, handle event registrations, and manage comprehensive event details to achieve successful outcomes.

To apply for the Administrative Assistant - Events role at Renewal by Andersen, you should have at least 2 years of administrative experience and strong data entry skills. Proficiency in Microsoft Office Suite and familiarity with CRM systems is essential. Excellent multitasking, written, and verbal communication skills are also required to excel in this role.

The work schedule for the Administrative Assistant - Events at Renewal by Andersen is full-time, requiring you to be onsite in our Carmel office four days a week. Each shift lasts 8 hours, typically between 7:30 AM and 5:00 PM, offering a balanced work-life experience.

Renewal by Andersen offers a comprehensive benefits package for the Administrative Assistant - Events role, including competitive hourly pay at $18, full medical, dental, and vision insurance, a 401(K) plan with company match, and perks like a student loan repayment program and flexible PTO, ensuring you’re well taken care of.

The Administrative Assistant - Events plays a crucial role in helping Renewal by Andersen achieve its mission of creating exceptional window and door replacement experiences. By managing event logistics and vendor relationships, you'll help ensure that our events are memorable, reflecting the high standards associated with our brand.

To prioritize tasks effectively in a busy environment, start by assessing deadlines and the potential impact of each task. I often use a digital planner to track due dates and allocate time slots for my responsibilities. This structured approach helps ensure that I stay organized and meet all key event timelines.

I have extensive experience using CRM systems to manage customer and vendor interactions. I've utilized these systems to track event-related data, follow up with leads and maintain organized records, which helps streamline processes and enhance communication among event team members.

Effective communication with vendors involves clarity and consistency. I ensure I’m clear in my messaging, actively listen, and provide timely updates. Building relationships through regular check-ins and follow-ups helps maintain a collaborative environment, which is essential for successful events.

In the event of a sudden change, my first step would be to assess the situation and gather all necessary information. I would then communicate promptly with all stakeholders, ensuring they are informed of any updates. From there, I'd develop a contingency plan to adapt to the new circumstances while ensuring the event's objectives are still met.

Managing multiple events involves careful planning and prioritization. I break down each event into smaller tasks and set clear timelines. Utilizing tools like checklists and project management software allows me to monitor progress efficiently, ensuring that no details are overlooked.

In a previous role, I once had a client who was stressed about their event setup. I listened actively to their concerns and assured them I would handle everything. I coordinated with vendors and kept the client updated throughout the process, which relieved their stress and resulted in a successful, well-received event.

To stay organized with a high volume of data, I rely on structured filing systems and leverage software tools for organization. I categorize data effectively, consistently update records, and make use of spreadsheets for tracking multiple projects, which helps me maintain clarity and efficiency.

I frequently use tools such as Microsoft Office Suite for documentation and data analysis, various CRM platforms for managing relationships, and project management software to track tasks and deadlines. My proficiency in these tools enhances my productivity in administrative roles.

I approach conflicts with an open mind and a focus on solutions. I make sure to listen to all parties involved to fully understand the issue. By facilitating a discussion aimed at finding a beneficial resolution, I aim to preserve professional relationships while ensuring the success of the project.

I’m motivated by the success of the events I help orchestrate and the satisfaction from providing excellent support to my team. Knowing that my attention to detail and organizational skills contribute to a positive experience for both clients and team members is what drives me every day.