Contract Administrator, Development (6 months)

As a Contract Administrator at RioCan, your primary responsibilities include processing contracts, managing invoices, and entering budgets using Yardi. You’ll also be involved in preparing vendor set-up requests, coordinating contracts for Project Managers, and reviewing invoices for approval, ensuring seamless financial operations throughout the development projects.

To apply for the Contract Administrator role at RioCan, you should have at least 2 years of experience in an administrative position, with specific experience using Yardi. Strong written and verbal communication skills, proficiency in Microsoft Office applications, and proven problem-solving abilities are also essential qualifications for this role.

RioCan is committed to professional growth for its employees, including Contract Administrators. This is supported through a range of development programs, including a mentorship and leadership development initiative, continuing education reimbursement, and on-demand online learning opportunities that help you advance in your career.

At RioCan, work-life balance is prioritized for Contract Administrators. The company offers a hybrid work model, flexible hours, and additional perks such as RioCan Cares Day and half days off before long weekends during the summer, allowing employees to rejuvenate while effectively managing their work commitments.

As a Contract Administrator with RioCan, you can expect an extensive benefits package that includes health and dental benefits starting on day one, a healthcare spending account, an employee family assistance program, a retirement program with matching contributions, paid time off, and various employee discounts, all designed to enhance your overall well-being.

When answering this question, highlight specific tasks you've performed using Yardi, such as entering budgets, processing invoices, or generating reports. Provide examples of how your experience with Yardi has streamlined your previous jobs and improved the workflow.

For this question, emphasize your attention to detail and systematic approach. Discuss methods you use to verify information, such as double-checking entries, maintaining organized records, and utilizing checklists to ensure that every contract and invoice is handled with accuracy.

Mention your time management skills and organizational strategies, such as prioritizing tasks based on urgency and importance. Share any tools or systems you use to keep track of deadlines and ensure nothing slips through the cracks in your role as a Contract Administrator.

Use the STAR method (Situation, Task, Action, Result) to answer. Provide a clear example of a challenge, outline your approach to tackling it, and discuss the positive outcome of your actions, showcasing your problem-solving skills and resilience.

Discuss your communication and interpersonal skills. Express your approach to resolving conflicts through collaboration and transparency, highlighting your ability to stay calm and find amicable solutions that are beneficial for all parties involved.

Demonstrate your research about RioCan and its commitment to diversity, sustainability, and employee empowerment. Express how these values resonate with you and how they align with your own professional ethos as a Contract Administrator.

Explain your prioritization process, perhaps using examples like assessing the urgency of each task, determining potential impacts on projects, and using tools such as task management software to keep tabs on all pending tasks.

When responding, talk about your approach to monitoring cash flow and any tools or methodologies you employ to regularly review financial data. Highlight the importance of accurate projections for successful project management.

Share a structured plan for how you would develop and regularly update a cost database. Discuss your familiarity with financial data, attention to detail, and organizational skills that ensure the database remains accurate and useful for stakeholders.

Discuss key traits such as attention to detail, effective communication, organizational skills, and a proactive approach. Emphasize how these qualities contribute to successful project management and support for the broader goals of the team and organization.