Office Manager (m/f/d) Part-time

As the Office Manager (m/f/d) Part-time at roadsurfer, your main responsibilities include managing office access for the Roadsurfer Spain team, ordering office supplies to keep our space stocked, organizing snacks and drinks to promote team well-being, planning fun team events, and maintaining communication with our co-working space. This role is pivotal in creating a pleasant working environment for our remote team.

To excel as an Office Manager (m/f/d) at roadsurfer, you should have proven experience in office administration or facility management, strong organizational and multitasking skills, and excellent communication abilities in both Spanish and English. A proactive mindset and attention to detail are essential to support the team's dynamic work environment.

The Office Manager (m/f/d) position at roadsurfer offers impressive flexibility. You can work remotely, choose your hours, and have the option to work from anywhere in Europe for up to one month per year, thanks to our Flex Work Policy. This allows you to create a work-life balance that fits your lifestyle!

At roadsurfer, you’ll be embraced by a supportive team culture characterized by camaraderie and fun. Regular team events, from sports sessions to pizza nights, foster strong relationships, and a flat hierarchy promotes open communication. As the Office Manager, your contributions will directly enhance this vibrant team spirit.

Personal development is highly valued at roadsurfer. As an Office Manager (m/f/d), you’ll have access to an individual Growth Plan and our Inhouse Academy, empowering you to acquire new skills and grow professionally. This approach showcases our commitment to supporting your career journey and overall well-being.

When answering this question, focus on specific roles you’ve held in office administration, detail your responsibilities, and highlight successful projects you managed. For instance, discuss how you kept the office organized or planned team events, emphasizing skills like multitasking and communication that align with what roadsurfer is looking for.

In your response, it's effective to describe a system you utilize for prioritizing tasks, such as using digital tools or to-do lists. Provide examples from past experiences where you successfully managed multiple responsibilities as an Office Manager, which will resonate with roadsurfer’s need for organized and efficient workflow.

Share your strategy for organizing team events, focusing on how you gather input from team members, budget considerations, and logistics management. By providing a successful example of a past event you planned, you can demonstrate your creativity and organizational skills, key attributes for the Office Manager at roadsurfer.

It's important to explain your communication methods, such as utilizing video calls, team messaging apps, and regular check-ins. Discuss how you keep everyone engaged and connected, providing examples of tools or strategies that you have found effective, showcasing your alignment with roadsurfer’s commitment to a great working environment.

This question is an opportunity to demonstrate your problem-solving abilities. Frame your response using the STAR method (Situation, Task, Action, Result) by detailing a specific challenge you faced, the steps you took to resolve it, and the positive outcome that resulted, reflecting your readiness for the Office Manager role at roadsurfer.

A strong answer here would include your process for tracking office supplies, how you set reorder points, and any software you use to assist. Relate this to your past roles where maintaining supply levels was critical, emphasizing your reliability and organization, qualities valued in roadsurfer's Office Manager.

Express your passion for contributing to a positive work culture. You could share anecdotes about how you organized events that boosted morale or improved communication. Highlight how this motivation aligns with roadsurfer's philosophy of creating wonderful experiences, both for team members and customers.

Describe your approach to feedback by emphasizing openness and receptiveness. Highlight any experiences you’ve had where you actively sought feedback and implemented suggestions, showcasing your commitment to continuous improvement and alignment with roadsurfer's values of teamwork and personal development.

List the relevant tools you have used, such as project management software, communication apps, and inventory management systems. Indicate how these tools improved your efficiency and contributed to smoother office operations, showing your proactive approach in the Office Manager role at roadsurfer.

Detail your approach to relationship-building, which could include clear communication, establishing regular check-ins, and being proactive in addressing any concerns. By sharing how you foster positive relationships with external partners, you underline your service-oriented mindset, essential for the Office Manager at roadsurfer.