Project Manager, SHE WINS

Search for Common Ground

In a world often divided, Search for Common Ground stands for the power of bringing diverse people together to find solutions. By meeting this moment with Search, you join a powerful global peace movement that believes in the profound impact of courageous multipartiality - that all voices should be heard and respected in shaping a better, more connected world and collaborative vision is essential for lasting peace.

From our founding during the Cold War to our programming today we are 800 peacebuilders in 36 countries. We work with 34 million people in conflict every year. Search for Common Ground takes a dynamic approach by building solutions that are based on the needs of communities. We engage with leaders and elected officials to advance dialogue and collaboration. We are community leaders. We are youth activists. We are women. We are Peacebulders. We have been doing this work for over 40 years, we have developed our understanding of what peace looks like, being able to quantify our impact and design more effective programming. Peace moves at the speed of trust, so we invest for the long haul. When we’re no longer needed, we leave, leaving behind people and institutions with the ability to manage future conflicts.

Team Summary

The Global Programs team has oversight on the management of restricted grants to drive impact and ensure compliance for global projects. The Global Programs team supports in-country and HQ teams to effectively follow Search and donor policies and procedures regarding grant implementation. This function commences with the signing of a grant and completes with the final close-out. This involves monitoring, reporting, and where appropriate, engagement with donors. It involves oversight on both program quality and compliance, working in close collaboration with other departments, including Finance, Global Affairs and Partnerships, Strategy Alignment, and others. The Global Programs team aims to build and strengthen the capacity of program implementation at Search and with partners.

Position Summary

The Global Programs team at Search for Common Ground (Search) is seeking a high-caliber, experienced manager for the Women’s Inclusion in New Security (WINS) project, a global USG flagship initiative focused on women, peace and security (WPS), implemented across six countries (Cameroon, Central African Republic, Democratic Republic of Congo, Uzbekistan, Lebanon and Yemen) - and including a global Rapid Response Fund (RRF) mechanism and policy component. The project provides dedicated funding and technical assistance to local women-led groups to grow and sustain capacities for peacebuilding and to elevate their voices within the international peacebuilding field. The Manager will oversee the WINS global project team and be the main responsible for overall grants management for the project, supporting strong administrative and donor compliance related to the project, including the management of the Rapid Response Fund. The Manager will have budget management, program quality, team oversight, and reporting responsibilities. The position is involved in external representation of the project in the DC community and elsewhere and requires management of Search’s relationships with donors and partner organizations. 

• Oversees, leads and is overall responsible for the core grants management of the project, including subawards, budgeting and projections, and coordinating donor reporting
• Acts as the project’s focal point for partnerships and coordination with local organizations, Search’s country teams and global teams. Delegates to peers and project team as appropriate.
• Manages and provides strong oversight on the project’s global rapid response fund with focus on speed and efficiency
• Leads the project’s monitoring, evaluation and learning agenda, putting well-functioning systems in place and ensuring collaboration with country and global M&E colleagues. Ensures that project data is well-managed, accessible, and data contributes to project decision-making.
• Works in close coordination with the Director for Global Programs and the SHE WINS Project Director and line manages 2-3 project staff and interns.
• Undertakes frequent travel to implementation countries for oversight, monitoring, and capacity building for local partners.

• Workplan: improve, finalize and monitor costed-workplans and spend-out plans; support in finalizing and monitoring the logframe and Monitoring & Evaluation (M&E) plan
• Project activities: design project activities (e.g., objectives and structure of activities); lead and/or deliver project activities; coordinate with trainers in the design and delivery of project activities
• Reporting: review and finalize project documents (e.g., presentations, and agenda); finalize donor reports; review and finalize monthly and activity reports before sharing; review General Ledger (GL) and liaise with global finance team in producing financial reports
• Compliance: coordinates with the appropriate country management team member in ensuring project, finance, and logistics staff follow donor rules/regulations; ensure donor compliance; lead capacity-building sessions to streamline rules and regulations
• Financial management: Coordinate with Project Finance Officer to ensure project financial health; lead regular Budget versus Actual (BvA) meetings; ensure the BvA is right; ensure budget revisions are done as needed. 
• Subaward management: Provide technical review of partner documents; lead communication with partner management; provide oversight to partner work plan and key deliverables; lead in partner capacity assessment/plan and partner selection
• Performance management: Interface with staff across all departments on regular basis

• External engagement: Maintain regular communication with donor; meet with local authorities as needed, facilitate approvals; meet with partner leadership, and conduct regular meetings
• Program management, quality and project design: Coordinate with Design, Monitoring & Evaluation (DM&E), Grants Management System (GMS), and Country teams in the organization of reflection sessions

• Provide inputs to strategy development and planning related to technical area of work
• Infuses organizational Values into all work
• Other duties that are broadly in line with the above key contributions as assigned.

• Manages overall strategy and vision. Provides functional and program/project management. Anticipates and plans for needs and takes action accordingly. Provides guidance to direct reports or matrixed team members.
• Develops and maintains collaborative relationships with vendors, organizations, professional associations, partners, funders, and Search’s network of experts critical to the area of purview.
• Modifies a planned course of action in response to new information or new circumstances.
• Responds to changing circumstances and expectations readily.
• Articulates Search/function program/project goals and objectives within and external to Search. Develops program objectives that reflect broader Search strategies and approaches.
• Provides input for standards across functions globally within Shared Services teams and with a view from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.
• Overcomes obstacles using ethical practices; formulates and evaluates morally and ethically justified solutions.
• Assesses risks and opportunities to lead decision-makers to a favorable outcome.
• Checks the accuracy of one’s own and others’ work and sets up systematic checks and balances to support content and data integrity.
• Has knowledge of project management tools including technology as resources for efficiency and reduction of stress.
• Works with employees to set and communicate performance standards that are specific and measurable.
• Anticipates the consequences of situations and plans accordingly.
• Analyzes the costs, benefits, risks, and chances for success in making a decision.
• Provides coaching and mentoring to staff.
• Remain alert and responsive to any safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy.

• Routinely coordinates with colleagues and consultants on-site and in the field and resolves problem situations with tact.
• Represents, as assigned, selected programs or projects and other organizations, including donors, vendors, and international and local partners.
• Interacts with country offices and regional staff.

• Bachelor’s Degree in Gender Studies,  International Relations, Conflict Studies, Political Science, or a related area 
• Relevant work experience in the international NGO sector and/or in project management
• Demonstrable and up-to-date knowledge of the WPS field

• Fluency in French and/or Arabic is a strong asset
• Prior experience working to support local CSOs with innovative funding models and capacity-building 
• Familiarity with US State Department donor requirements and prior experience managing USG-funded projects. 
• Familiarity with U.S. policymaking processes around WPS and anti-GBV.

Education and Experience

Typically BS/BA with a minimum of 9 years’ experience.

Working Conditions and Physical Requirements

Usual office environment conditions; ability to travel internationally at least 20%.

Supervisory and Budget Responsibility

Typically manages one or more direct reports and/or consultants and/or manages one functional area.

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities. 

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Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website www.sfcg.org for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults.  Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. View our code of conduct here and our privacy policy here.

Les descriptifs de pouvant ne pouvant être exhaustifs, le titulaire du poste pourra être amené à entreprendre d'autres tâches qui correspondent globalement aux responsabilités clés ci-dessus.

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Seuls les candidats invités à un entretien seront contactés. Pas d'appels téléphoniques s'il vous plaît. Veuillez consulter notre site Web www.sfcg.org pour tous les détails de notre mission.

Tous les employés de Search doivent adhérer aux valeurs de Search : Collaboration- Audace - Ténacité - Empathie - Résultats. Conformément à ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcèlement au travail, la protection contre l'exploitation et les abus, la protection des enfants, les conflits d'intérêts et la lutte contre la fraude. Search s'engage à préserver les intérêts, les droits et le bien-être des enfants, des jeunes et des adultes vulnérables avec lesquels elle est en contact et à mener ses programmes et ses opérations d'une manière qui soit sûre pour les enfants, les jeunes et les adultes vulnérables.

Search for Common Ground ne fait pas et ne doit pas faire de discrimination fondée sur la race, la couleur, la religion (croyance), le sexe, l'expression de genre, l'âge, l'origine nationale (ascendance), le handicap, l'état matrimonial, l'orientation sexuelle ou le statut militaire, dans aucune de ses activités ou opérations.

Consultez notre code de conduite ici et notre politique de confidentialité ici.

Dado que la descripción de funciones no puede ser exhaustiva, el titular del puesto puede tener que realizar otras tareas que coinciden en líneas generales con las responsabilidades clave mencionadas.

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Sólo se contactará con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefónicas. Consulte nuestro sitio web www.sfcg.org para conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organización: Colaboración - Audacia - Tenacidad - Empatía - Resultados. De acuerdo con estos valores, Search hace cumplir el Código de Conducta y las políticas relacionadas con luchar contra el acoso en el lugar de trabajo, la protección contra la explotación y el abuso, la protección de la infancia, los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses, derechos y bienestar de los niños, jóvenes y adultos vulnerables con los que está en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los niños, jóvenes y adultos vulnerables.  Search for Common Ground no discrimina ni discriminará por motivos de raza, color, religión (credo), género, expresión de género, edad, origen nacional (ascendencia), discapacidad, estado civil, orientación sexual o condición militar, en ninguna de sus actividades u operaciones. Consulte nuestro código de conducta aquí y nuestra política de privacidad aquí.