Job details

Senior Accounts Payable Technician

Overview:

Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are presently looking for a Senior Accounts Payable Technician with experience working with Canadian vendors including working with Canadian invoices and the related GST/PST/HST taxes on the invoices as well as

Concur experience to join our Accounting team. This role will handle invoicing, auditing travel expenses as well as accounts payable functions. This is a remote position, but you must be able to work a consistent schedule that falls between 7:00 a.m. - 5:00 p.m. Phoenix, AZ time.

Responsibilities:

Assist with spend management in Canada and the United States including handling incoming invoices and vendor relations, inputting invoices, coding each correctly and following up with the approval chain
Manage Canadian related items – invoices, employee and vendor bank payments, and invoice tax recording
Ensure vendor information is obtained for proper set up in the accounting software
Managing Accounting corporate credit card transactions and ensuring transactions are recorded timely
Reconcile the Accounting corporate credit card for transactions processed and charged
Process subcontractor vendor invoices while reviewing for compliance to company policies
Work with Project Managers and client invoicing team to ensure invoices are properly coded
Communicate with sub consultants to ensure all required information is received in a timely manner
Process Office Admin expense reports while reviewing for compliance to company policies
Ability to read and interpret subcontractor documents
Provide excellent customer service and business support to internal and external customers
Ability to listen and communicate effectively with customers and respond to common inquires or requests
Review Master Subcontract Agreements (MSA’s) and tracking of subcontractor sub budget and related documents
Special projects and other duties as assigned

Qualifications:

7+ years of general Accounts Payable experience
3+ years of experience working with Canadian vendors including working with Canadian invoices and the related GST/PST/HST taxes on the invoices REQUIRED
3+ years’ experience working with subconsultant invoice processing in a professional services firm, preferably in an Architectural/Engineering or Construction company
High School Diploma, Associates Degree or higher in accounting or related field preferred
Experience with Concur Expense and Invoicing strongly preferred
Understanding of Canadian invoice transactions and GST/PST/HST tax recording
Knowledge of subcontract agreements and task orders
Strong attention to detail and accuracy of data input
Ability to work under general supervision and embrace department/company procedures
Demonstrate “Service Excellence” in all interactions with employees and vendors
Excellent organizational skills including prioritizing, scheduling, and time management
Ability to exercise sound business judgement in dealing with confidential information
Demonstrates a strong work ethic and high level of integrity
Excellent written and verbal communication skills, including ability to interact effectively with all levels of management and external vendors and customers
Strong MS Word and Excel (intermediate to advanced) skills
Experience with major ERP systems, BST Global preferred

Pay Range:

$32.00 to $36.00 an hour. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Other Compensation and Benefits:

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the care employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services and discount programs. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available. Eligibility for benefits varies based on employment status.

Carollo Engineers Glassdoor Company Review

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