Job details

Senior Director of Business Affairs

Position Information

About Buffalo State

Buffalo State is one of the largest comprehensive schools in the State University of New York system. As a civically minded, urban-engaged campus community located in the city’s cultural corridor, Buffalo State prides itself as having smaller learning environments coupled with larger university opportunities. Boasting a diverse and inclusive campus, Buffalo State is committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. The school’s mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, arts and humanities, and professional studies, each year over 6,000 students choose Buffalo State. Buffalo State welcomes applicants who are committed to helping us fulfill our mission.

Faculty/Professional

Professional

Department

Finance and Management Office

Local Title

Senior Director of Business Affairs

Budget Title

Director of Business Affairs

Rank

MP-3

Line Number

20053

Salary Range

$80,000 - $92,000

FTE

Full-Time

Negotiating Unit

M/C

FLSA

Exempt

Department Website

https://financeandmanagement.buffalostate.edu

Brief Job Description

The Senior Director of Business Affairs reports directly to the vice president for finance and management. This position is responsible to lead budget workforce planning activities within Finance and Management. Will develop policies and procedures for finance and management operations while providing guidance to the departments within finance and management. Will assist College’s executive leadership; ensuring that core processes and protocols are maintained, ensure finance and management public and campus community related activities are properly prepared for and coordinated, and the highest standards of confidentiality and customer service are promoted.

Administrative Operations (40%):

1. Communications: accountable as communications liaison for the vice president and the division. Write and edit documents, presentations and electronic content of all types that originate from the VPFM office, and coordinate divisional communications with the Marketing and Communications Office, other college divisions, and the President’s Office.

a. Websites – Create and manage websites for offices within the Finance and Management division such as the vice president’s office and the comptroller; and initiatives such as the administrative policy library, broad-based fees, records management, records access, the strategic resource planning process, trademark licensing, transportation services, and others as needed.

b. Organizational Charts – Create, update, post online and otherwise manage the divisional organizational charts of the institution.

2. Project Management: Manage recurring administrative activities, processes and reports that fall under the purview of the vice president. Acting as the liaison between the vice president and the divisional leadership team, will coordinate the contributions of leaders in the division to these administrative activities so that objectives and deadlines are met, and the projects are completed to the standards of the VPFM office. Is responsible for writing and editing related to these processes. Activities may include but are not limited to:

a. Monthly reports to the Buffalo State College Senate

b. Quarterly Bengal Business Forums hosted by the vice president

c. Annual process for UUP discretionary salary awards

d. Annual selection committee for the Chancellor’s Award for Excellence in Classified Service, etc.

3. Reporting/Assessment: produce reports, timelines, and graphics to communicate expectations and progress to goals for the division.

4. Policy: establishes, communicates, and implements operations-related policies, practices, protocols, standards, and security measures to ensure effective and consistent support and execution for Finance and Management operations.

5. Search Committees: Chair and serve on search committees as directed by the vice president.

6. Human Resource Management: Assist with human resource management workflow for the division, as needed. The senior assistant will be trained to function as back-up to the staff person with primary responsibility for this function.

Resources Management (40%):

1. Budgets: Manage the Finance and Management divisional budget and coordinate integrated resource planning (Strategic Resource Planning Process) for the division of Finance and Management.

2. Operational Efficiencies: Manage the development of integrated/shared services to support continuous improvement and cost savings within finance and management as well as the college.

3. Workforce Planning: Direct the development of key workforce planning models within finance and management, while creating strategies and forecast models for all operations. Utilize innovative solutions within the context of operational changes, challenges, and new initiatives to inform the organizational development of Finance and Management. Partner with business line leadership to diagnose and analyze current and future talent needs, including development of workforce planning tools, forecasts, attraction, and retention strategies.

Special Projects (15%):
Represent and support the vice president in special projects as needed:

a. Managing divisional communications for campus emergencies as appropriate

b. Managing divisional and departmental events

c. Managing the regular VPFM Leadership and Management Team retreats

d. Serving on campus groups such as the data governance committee and Middles States working group

Emerging Priorities (5%):
As assigned by the VPFM, will be responsible for responding to, or coordinating the response to, frequent emerging priorities and time-sensitive matters that arise in the VPFM office. This will be in addition managing ongoing projects.

Required Qualifications

Bachelor’s degree from an accredited institution
Evidence of excellent communications skills including proven ability to write and edit skillfully and interpersonal skills to effectively deal with difficult and complex problems requiring tact, diplomacy, and maintenance of confidentiality
Progressive experience in financial management, accounting, or a related field
Demonstrated experience in resource planning, developing, and managing budgets
Exceptional organizational skills and attention to detail
Ability to anticipate, forecast, plan, track complete and assess activities of the VPFM office and the division, employing a project management mindset
Exceptional time management skills including ability to manage multiple, ongoing projects while responding to emerging priorities of the VPFM office
Proficient with Microsoft Office Suite with extensive experience using Excel and PowerPoint
Ability to master content management system for websites, organization chart software and others as needed
Knowledge of and experience with financial reporting and business intelligence software systems
Professional, collegial demeanor necessary to represent the vice president throughout the institution and the broader community.

Preferred Qualifications

Master’s degree
Experience in project management
Experience in workforce development
Professional work experience in higher education setting
Professional work experience in the State University of New York System

Anticipated Date of Hire

01/23/2023

Priority Review Date

Application Deadline Date

Open Until Filled

Yes

Special Instructions to Applicant

Contact Person

Contact Email

vpfm@buffalostate.edu

Contact Fax

Quick Link for Direct Access to Posting

https://jobs.buffalostate.edu/postings/6608

Equal Employment Opportunity/Affirmative Action Employer

Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, (716) 878-6210. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at warnesje@buffalostate.edu or call (716) 878-4822.

Background Investigation Statement

All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at http://hr.buffalostate.edu/pre-employment-background-screening.

Clery Statement

Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at http://police.buffalostate.edu. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at (716) 878-6333.

New York State Executive Order 161

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov. Further restrictions on using salary information in the hiring process appear in Labor Law §194-a.