Senior Executive Administrative Assistant

Salary Range: $72,498 - $96,664
Job Grade: 10N (for internal purposes only)
Close Date: 8/7/2023 at 3:00 PM CT
Relocation: No

Summary

• Provides executive administrative assistance and support to the Chief Operating Officer and Senior VP of System Operations.

Key Roles & Responsibilities

Directly or through others, the incumbent:

• Performs multiple executive duties, sometimes of a sensitive and/or confidential nature, utilizes available resources to ensure a safe and efficient office organization.
• Utilizes specific knowledge of Company policies and procedures to ensure that daily activities are performed in accordance with Oncor standards.
• Processes invoices and disbursement authorizations for department, maintains files, office supplies and distributes correspondence materials.
• Generates and coordinates correspondence/communication with various Company Managers.
• Reconciles purchasing card statement and travel card expenses.
• Coordinates travel arrangement for CEO or Executive Vice President; coordinates general and training meeting arrangements; manages executive calendar.
• Administers and maintains agendas of various meetings and committees, action items, voting records, and meeting minutes.
• Serves as a SME to train other Administrative Assistants within organization.
• Perform special projects as necessary in support of CEO or Executive Vice President
• Performs all essential aspects and functions of the job as well as any other specific job requirements.

Education, Experience, & Skills

Education:

• High School diploma, GED or equivalent required. Associates degree preferred.

Experience:

• Seven to eight years of experience in administrative support functions or four years’ experience with two years college/secretarial school. Professional Administrative Assistant/Secretary accreditation and knowledge of electric utility business/customer interface a plus.

Skills:

• Must display a positive, customer-focused attitude and be willing to work long or on occasion unscheduled hours.
• Must be organized, detail oriented and have strong written and oral communication skills.
• Must be able to work under pressure, meet deadlines, creatively solve problems with minimum guidance and work independently, knowing when to seek guidance.
• Must have ability to think ahead, anticipate issues or problems and proactively develop potential solutions.
• Demonstrated ability to interface effectively with internal and external clients at all levels, including executive management.
• Strong computer skills including Microsoft Office applications, Word, PowerPoint, Excel, Outlook, FIM, Maximo, UltiPro and other Internet/Intranet applications.
• Must demonstrate confidentiality in all matters.

Measures of Success

• Accurate, timely work products
• Flexible and performs well in a high-energy, changing environment
• Works with minimum supervision