Senior Executive Assistant

• Digital, Data and Technology Strategy and Standards, like the Technology Code of Practice, the Service Standard and Open Standards
• Cross-government DDaT performance and assurance, including Spend Controls
• DDaT Capability Development, including the DDaT pay framework

• Mobilising all of HMG around a single Digital and Data strategy;
• Making the processes and systems of HMG (such as how we fund and deliver digital services) fit for the digital age;
• Ensuring Digital, Data and Technology is a world-class function that meets the needs of departmental, official and ministerial stakeholders;
• Monitoring progress against the Digital and Data Strategy and identifying opportunities for improvement;
• Ensuring HMG spend on Digital, Data and Technology aligns with our single cross-government strategy;
• Managing day-to-day operations of the CDDO organisation, such as governance, portfolio management, finance, people and the executive private office for CDDO.

• Delivering the Cross-Government Digital and Data Strategy for 2022 - 2025;
• Leading the system reform agenda, a programme of work to address systemic issues that prevent digital transformation of HMG;
• Transforming the DDaT function through better data and insight;
• Sharpening the focus of DDaT Assurance and deployment of a new operating model;
• Implementing the new CDDO organisational design and establishing business operations, portfolio management and governance for CDDO.

• Support the Director to ensure their diary runs smoothly and is the most effective use of their time and their email inbox is in order
• Manage core office functions and processes, including the coordination of a daily information pack and weekly forward look note
• Ensure that the Director is building the right relationships internally and across government to achieve the group objectivesManage an Executive Assistant within the directorate
• Work with the Director to understand, articulate and progress priorities, both directly and through the senior management team; then ensure the directorate is organised in a way that helps to achieve these priorities
• Commission, research and provide high quality briefing and advice for the Director.
• Manage incoming requests in a timely and professional manner;
• Provide Secretariat support for high profile DDaT boards, maintaining excellent quality of agendas, papers, minutes and running these events smoothly and on time with all logisitics in place.
• Ensure the office adheres to proprietary guidelines by managing transparency returns and by tracking and archiving expenses
• Ensure an excellent standard of information management within the directorate, including organised folders and supporting people across the directorate to store information in a structured way
• Develop strong relationships with all stakeholders, including officials within the department, in other government departments and external stakeholders. Be a visible member of the team, able to advise on the Director’s behalf where appropriate
• Identify opportunities to continuously improve the workings of the Directorate, drawing on feedback from the Senior Leadership Team and other colleagues
• Support domestic or overseas visits, including travel arrangements (when applicable)
• Supporting the teams with Ad-Hoc duties

• People with strong interpersonal skills who enjoy working in a delivery focused, agile environment. We’re looking for people who care about technology and who know how to make products, policies and services succeed, as well as stopping them from failing!
• Demonstrable administration and support skills, with strong attention to detail
• Excellent written and verbal communication, with the ability to communicate concisely and coherently to a wide variety of audiences
• Experience of working with a wide range of stakeholders in a challenging and fast-paced environment
• Demonstrable experience of managing a busy diary and the ability to work with a sense of urgency
• Demonstrable experience of handling sensitive information, displaying tact and diplomacy and maintaining confidentiality
• The ability to adapt these skills to a digital and agile working environment
• Ability to use Google’s G Suite office apps and an Apple Mac computer

We'll assess you against these behaviours during the selection process:

• Working Together

Job contact :

Name :
GDS Recruitment Team
Email :
gds-recruitment@digital.cabinet-office.gov.uk

Recruitment team :

Email :
gds-recruitment@digital.cabinet-office.gov.uk