Senior Executive Assistant

Bring your drive for excellence, teamwork, and customer commitment to Independence. Join us as we renew and reimagine the future of health care. Together we will achieve our mission to enhance the health and well-being of the people and communities we serve.

Job Summary:

This is a unique, senior-level opportunity to partner with the Executive Vice President CFO & Treasurer to help navigate the daily complexities, find opportunities, solve challenges, set goals and explore new ideas to the benefit of our organization. The successful candidate will be skilled at performing critical administrative tasks which require the development of internal/external relationships with all levels from staff to executives, strong communication skills, flexible work methods and managing multiple, often overlapping priorities. Need to be able to trust this individual to deal with and safeguard confidential information.

Responsibilities:

• Plan, organize, and execute meetings for the EVP CFO & Treasurer. Prepare documents for all meetings in advance. This is inclusive of all travel related details and expense reports on return. Create presentations, spreadsheets, and other materials as needed with minimal guidance.

• Provides support for all Board and related Board Committee meetings. Works with key players to gather necessary documents necessary and work with Legal to load those to Diligent. Ensures all meetings are scheduled on the EVP CFO & Treasurer’s calendar along with all necessary prep meetings at least one week in advance.

• Ensures cadence and scheduling of Direct Reports meetings, the Finance Officers Meetings, peer C Suite Officers meetings and all outside Board meetings.

• Schedules quarterly Finance Town Hall meetings and works with others to pull the presentation together.

• May compose complex interpretative correspondence.

• Arrange detailed travel plans and accommodations.

• Navigate incoming phone calls and messages, answering inquires and general questions.

• Process expense reporting, vendor payments, and purchase requisitions via PeopleSoft.

• Develop strong working and personal relationships with EVP CFO & Treasurer, leaders, and admin staff throughout the organization. Exercise good judgement, strong communication skills, discretion, and confidentiality.

• Serve as representative of Independence and EVP CFO & Treasurer to external colleagues.

• Exercises considerable judgment in performing administrative tasks and in scheduling best method to complete assignments. Discretion is required while doing non-routine tasks.

• Other duties as assigned.