Senior Finance Assistant

VN-US97-2023-45

Position Title: Senior Finance Assistant

Duty Station: IOM Washington, DC United States (USRAP)

Classification: G-6 - 1 position.

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: August 8, 2023

How to apply:

To be considered as an eligible candidate for this position, please follow the mandatory step outlined below:

1. Complete the online application- Personal History Form(PHF) by filling out and submitting the form.

Please note that in order for your application to be considered valid, the International Organization for Migration (IOM) accepts only online profiles that are duly completed.

Applications received through platforms such as LinkedIn, Indeed, and Handshake will be considered only if accompanied by a completed Personal History Form (PHF) submitted before the position's closing date.

Please be aware that only shortlisted candidates will be contacted.

The current salary for this position is $ 6029.25 monthly.

Under the direct supervision of the Finance Coordinator and overall supervision of the National Resources Management Officer; in close coordination with the Head of USRAP Travel Loan Program, Finance unit and Travel Loan Program staff; and in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible for:

Core Functions / Responsibilities:

1. Provide overall support to the Finance Coordinator in the financial management matters related to the activities of the USRAP Travel Loan Program (TLP) and coordinate the preparation of financial, donor reports and budgets including the oversight of financial expenditure and accountability and the undertaking of financial analysis of the TLP project.

2. Provide technical advice and procedural guidance to the Head of USRAP TLP, USRAP Global Program Coordinator, and TLP staff on financial and administrative matters relating to the TLP project.

3. Facilitate accurate data exchanges between the Loan Management Systems (LMSs) of Resettlement Agencies working with the TLP and IOM’s Loan Tracking System (LTS) keeping the latter as accurate and updated as possible. Perform regular reconciliation of TLP against bank statements and coordinate review of the Head of the TLP.

4. Support the management of financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations and the TLP SOPs.

5. Provide specialized support preparing annual budget submission and revisions for the USRAP TLP project including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses. Perform budget control and analysis and provide financial updates to Finance Coordinator and Head of TLP on any relevant financial and budgetary issues.

6. Process treasury transactions in IOM’s accounting system for all collections from Resettlement Agencies related to the USRAP TLP. Ensure that all transactions are based on authorized documents, which are reconciled in accounting records, LTS and bank statements. Ensure treasury documents are maintained and filed in an organized and systematic manner.

7. Review and process invoices and review requests for payments for the TLP project. Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation.

8. Assist the Finance Coordinator and National Resources Management Officer in ensuring that funding is received in accordance with MOUs and donor agreements, as well as in ensuring overall effectiveness of IOM banking system.

9. Provide regular and ad hoc financial information to support informed financial decision making of the TLP and other USRAP projects.

10. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.

11. Provide assistance responding to audit queries and follow up on audit recommendations.

12. Liaise with relevant units at HQs, Administrative Centers and the Regional Office, as well as relevant external counterparts with regard to the accounting and financial activities of the USRAP TLP project and sponsor-prepaid projects; report regularly on the financial situation and provide other financial information as necessary.

13. Assist in monitoring compliance with the IOM Financial Management Rules and Procedures (FMRP), International Public Sector Accounting Standards (IPSAS), and best business practices.

14. Demonstrate a solid understanding of the USRAP, as well as the ability to remain professional, impartial and unbiased during all interactions. Prepare and regularly update manuals relating to accounting and financial management of USRAP-funded projects; and

15. Perform other related duties as required.

Required Qualifications and Experience

Education

• Bachelor’s degree in Business Administration, Accounting, Finances, or related field with four years of relevant professional experience; or,
• High School diploma with six years of relevant experience.

Advanced computer science knowledge/certification is a distinctive advantage.

Experience

· Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.;

· Experience in SAP is a distinct advantage.;

Experience in training and coordinating teams.

Skills

· Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;

· Attention to detail, ability to organize paperwork in a methodical way;

· Discreet, details and clients-oriented, patient and willingness to learn new things;

· Ability to work with national and international institutions;

· Ability to prepare clear and concise report; and

Sound knowledge IOM's administrative, budgetary, financial, and business rules and practices.

Languages

Fluency in English (oral and written) is required.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Posting period:

From 07.25.2023 to 08.08.2023

Job Types: Full-time, Contract

Pay: $6,025.25 per month

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person