Proposal Manager (Federal Healthcare)

Softrams is one of the fastest growing digital services firms in the Washington Metropolitan regions crafting human-centered solutions and empowering digital services with a focus on HX, AI, cloud, DevOps and cyber security. Our offices are located in Leesburg VA, Baltimore MD, and Plano TX, and our teams are spread across the U.S. 

Recognized as a Top Workplace USA (2024)

Recognized as one of the Top Workplaces in Technology (2023, 2021) 

INC 5000, Fastest growing companies in America (2023, 2022) 

Washington Business Journal Top 75 Fastest Growing Companies in Greater Washington area 

2020 NXT UP - Top Federal Emerging Technology and consulting firms 

2020 Inaugural DC Metro’s Most Successful Companies 

2020 Washington Technology Fast 50 

NVTC Tech 100 (2020, 2019) 

Job Description:

Softrams, LLC is a rapidly growing company that provides innovative technical solutions to the federal government. Softrams is seeking a Proposal Manager with expertise in developing responses to federal procurements for complex IT programs. This role is part of a collaborative and agile business development/management team that works closely with App Foundry (our idea lab) and development teams to deliver timely, high-quality, and competitive technical proposals.

In this key role you will manage the proposal process from start to finish including reading and analyzing instructions, requirements, and evaluation criteria of the opportunity (RFPs, RFQs, BPAs, IDIQs, RFIs), and the Federal Acquisition Regulations (FAR) to determine a compliant and compelling format for the response. You will need exceptional organization, grammar, proofreading, and spelling abilities and be able to work in a deadline-driven environment to complete high-quality responses on time. You will also work to communicate the proposal requirements in various ways to technology partners and team members, including graphic layouts and Power Point presentations. You will either be developing a template for the proposal or ensuring that an established template is followed and work with the team in building and managing the proposal content. You will also work with the proposal team to ensure that deadlines are met. You could be working on multiple proposals at the same time. Finally, you will be responsible for communicating the progress of proposals to Softrams’ management team.

• Ability to obtain a U.S. Federal Position of Trust clearance designation. 
• Must reside in and be able to perform work in the United States. 
• Must have lived in the United States for 3 of the last 5 years. 

• 3+ years as a Proposal Manager in federal government contracting.
• Deep relationship in the Federal government and the contracting community, preferably with CMS, VA, or other federal healthcare.
• Strong written communication.
• Organizational process improvement and process design.
• Highly proficient with the MS Office suite.
• Metrics and performance management.
• Staff and team development.
• Analytical, presentation, and problem-solving skills
• Experience in Information Technology (IT) solutions
• Demonstrated experience in proposal writing, work breakdown structures and basis of estimates.

• 5 or more years of experience developing responses to Federal opportunities (IDIQs, BPAs, RFQs, RFIs) including required sections (Technical Response/PWS, QASP, Conflict of Interest, Executive Summary, Management and Staffing).
• Ability to understand complex technical solutions and communicate with technical staff
• Flexible, able to work as an individual or on a team and have flexibility to work non-traditional hours when necessary in an often stressful, deadline-oriented environment
• Experience with CMS and VA healthcare is a plus.

• Analyze the government solicitation, identify all requirements and criteria for evaluation, and conducts proposal development research.
• Develops & maintains a response schedule; prepares, leads/conducts/participates in meetings and reviews at all stages in the proposal (kick-off, planning and working sessions, team status calls, color team reviews, and lessons learned sessions).
• Develops win themes, best value proposition, and discriminators. Maintain focus on the win strategy throughout the proposal process and infuse that strategy and its resultant tactics effectively throughout the entire proposal.
• Respond rapidly to RFP amendments and implement required changes to proposal.
• Identify roles and responsibilities to the detail level; communicates data calls, tasks, and objectives clearly and unambiguously and ensures accountability on all requirements.
• Proven experience guiding the proposal team, dispersing information and overseeing the production of all the parts of the proposal, making sure all the aesthetics and written content is on point. 
• Provides final quality control check, including proofreading for grammar, request for proposal (RFP) compliance and conformance to established strategies and plans.
• Verifies complex technical solutions, strategies and themes that are easily understandable, readable and compelling.
• Comfortable with reviewing the work of the proposal team and returning the artifacts back with directions for any revisions, making sure everything is up to standard before presenting it to clients.
• Develop, format, organize, and assemble proposal deliverables including the proposal volumes, CDs, cover letters, and other attachments in a timely manner.
• Prepare status reports and briefings for management.
• Define, document, implement, and support continual proposal process improvement.
• Engages management, technical leadership and staff in understanding and implementing capture management and proposal development best practices; provides on the job and just in time training accordingly to line staff, proposal writers and reviewers as needed.
• Act as a liaison with the Contracts department if support in negotiating contracts is needed.
• Establish short and long-term proposal objectives consistent with organizational strategy.
• Participates in strategic planning that includes evaluating marketing intelligence, identifying customer concerns, and key issues, and developing win strategies.
• Attends industry functions, to generate new leads.
• Assists in the development of other marketing tools such as brochures, company website, etc.

• 65%-75% company-sponsored (including dependents) premiums towards medical, dental and vision insurance. 100% employer sponsored STD, LTD and life insurance (min $100K). Voluntary life insurance option available.
• Retirement 401(k) plan with employer matching. Immediate vesting.
• Vacation and sick leave.
• Maternity and parental leave. 
• Discretionary bonuses, spot awards, gifts, and tenure-based rewards.
• Company-sponsored role-based training and certifications. 
• Monthly Doordash DashPass subscription.
• Group discounts via LifeMart ADP

Public Trust Clearance:

This role requires the hired candidate to go through public trust clearance. A minimum of 3 years of stay in the U.S. within the last 5 years is required to be eligible to qualify for public trust clearance sponsorship. 

Work Location:

We have open-collaboration offices in Leesburg VA and Baltimore MD for those who may prefer to work on-site. However, Softrams is a 100% remote-first team environment. Softrams works in the eastern time zone and standard work hours are 9am ET to 5pm ET with flexibility around start and end times based on team needs.

About Softrams:

Softrams is a Maryland and Virginia-based small business information technology, consulting, and solutions provider specializing in emerging technologies for UX/UI, mobile apps, DevOps, big data analytics, data science, and cyber security. We offer innovative technology implementations and build customer-centric services that are simple, intuitive, scalable, efficient and usable. 

EEO Statement:

Softrams, LLC. is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Softrams is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, or to participate in the job application or interview process, contact the Talent Acquisition Team at recruiting@softrams.com