Job details

Sr Administrative Assistant

Overview

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.

Responsibilities

The Sr. Administrative Assistant oversees a variety of executive office functions requiring independent judgment and interacting at all levels of the organization including C-Suite and National Executives. Provides support to Vice President, Director and a Senior Leader and responsibilities involve a wide range of complex, confidential, and administrative duties.

Greets and directs all visitors, vendors, physicians and staff with a friendly and professional demeanor.
Manages Google calendar or multiple Google calendars, handles travel arrangements as necessary.
Arranges, participates, and implement conferences and meetings through the preparation of agendas, packets, documents and general record keeping.
Provide communication to Board members and other team members.
Office administrative support, creates, edits, and formats letters, reports, spreadsheets and PowerPoint presentations.
Accountable for office operations; identifies problems, develop and implement solutions; plans, organizes and prioritizes assignments within the office.
Demonstrates efficiency in scheduling, creates complex documents, exercises discretion and independent judgment in matters of importance, and ensures the general operations of the office are functioning to maximum capacity.
Prepares correspondence and other material requiring considerable judgment and knowledge of health system operations; files, retrieves, and coordinates all incoming and outgoing correspondence and necessary paperwork related to the overall management of the assigned executive area.
Represents Vice President as principle contact for and liaison with internal and external stakeholders, may require coordinating travel and entertainment functions for executives, board or facility as well.
Provides supervision and general project management for special requests by Vice President to ensure appropriate follow through actions.
May conduct limited research for information.

Qualifications

Education and Experience required:

High School Diploma/GED
Three (3) years previous administrative experience supporting an executive.
Preferred: Healthcare and/or Non-profit experience
Some college

Knowledge, Skills and Abilities:

Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion.
Must be able to positively interact with a very large constituency of high visibility and importance to the decision making process.
Must be self-motivated, and able to take ownership of projects/assignment.
Must be a team player.
Must have excellent customer service skills with outstanding follow-up.
Strong interpersonal, verbal and writing skills.
Must have exceptional proficiency in composing written communications, expert proofreading, and editing skills.
Ability to create and revise Google and Microsoft documents.
Advanced Google Suites product competency.

DISCLOSURE STATEMENT:
The above statements reflect the general details considered necessary to describe the essential functions of the job as identified, and shall not be considered a detailed description of all work requirements that may be inherent in position.

Pay Range
$22.79 - $31.33 /hour

By CHI

As a part of CommonSpirit Health, we make the healing presence of God known in our world by improving the health of the people we serve, especially those who are vulnerable, while we advance social justice for all.

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INDUSTRY

Health Care Services & Hospitals

TEAM SIZE

10000+

LOCATION

Hybrid, based in Englewood, CO

DATE POSTED

July 19, 2023