Sr Administrative Assistant

Aerojet Rocketdyne is a world-recognized aerospace and defense leader providing propulsion and energetics to its space, missile defense, strategic, tactical missile and armaments customers throughout domestic and international markets. The company offers a complete line of propulsion products for launch vehicles, missile defense, tactical and advanced hypersonic propulsion. Visit our website at rocket.com to learn more about our company and our mission.

Aerojet Rocketdyne is seeking an Administrative Support Professional to support our Engineering management and staff at our Huntsville, AL facility. This position provides overall administrative support to multiple Engineering managers and their staff. Responsibilities include management of schedules, conference room meeting setup, travel arrangements, meeting minute and records preparation, special presentation preparation, coordination of special events, food services and support of communications to Executives and customers. This position will also be responsible for the collection and reporting of organizational data/metrics, Training Coordination (course setup, administration, completion monitoring, reporting), and support to other special projects as needed. This role will require frequent interaction with intra- and inter-organizational contacts, customers, and public agencies that will require good diplomacy and judgment to resolve conflicting needs, and ability for discreetly handling sensitive personnel and management topics. This position will also be responsible for maintaining an inventory of supplies with ordering authority that may eventually include delegated buyer authority.

Inspiring Company Culture - Our people support each other and work together to leave an indelible impact on our nation’s aerospace and defense legacy. Read more about our culture: Careers | Aerojet Rocketdyne.

Work/Life Balance - 3 weeks of vacation to start plus additional sick allowance. 9/80 schedule providing for longer weekends. Annual 1 week year-end company shut down.

Comprehensive Health Benefits - Medical, Dental, Vision, Health Savings Accounts, and Wellness programs.

Prepare for the Future - 401(k) with company match.

Professional Development - Tuition assistance program, Employee recognition program, and Leadership development program.

Working under general supervision, performs a variety of executive administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.

50% - Engineering Special Projects Support, Engineering Discipline business rhythm and performance data collection and reporting support, and Training Coordination.

15% - Discipline Director Report Coordination, Presentation Coordination/Preparation.

10% - Travel Booking & Expense Reporting for Engineering Organization.

10% - Engineering Discipline Schedule Management.

5% - Ordering General Supplies.

10% - Other Duties as Assigned.

Requires a High School diploma or equivalent and 2 (two) years of experience in a directly related field, or an equivalent combination of education and experience. An Associate's degree and work experience within an engineering organization is preferred.

Requires U.S. Citizenship, U.S. Permanent Residency or other status as a U.S. Person. Must be able to satisfy federal government requirements for access to government information and having dual citizenship may preclude you from being able to meet this requirement.

Proficiency in Microsoft Word, Excel, PowerPoint, OneNote, Outlook, and SharePoint 365. Must possess strong organization skills and attention to detail. Ability to multi-task with frequent interruptions and critical time constraints. Effectively prioritize assignments, providing consistent quality results. Assists management in analyzing and coordinating project planning, resourcing, staffing, quality, reliability, schedule and cost. Web page design, PLM systems analysis and reporting, engineering performance metrics data collection and analysis reporting skills a plus. Ability to work with Microsoft project scheduling tools, setup and management of SharePoint solutions, OneNote setup and administration to support engineering initiatives and projects a plus.

Employees in these positions must possess mobility to work in a standard office setting and to use standard office equipment; stamina to sit and to maintain attention to detail despite interruptions; may occasionally lift/carry/push/pull up to 25 pounds; may require minimal walking, climbing, stooping, crouching, and/or bending; and vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone;may require the ability to travel by air or auto; may require the use of personal protective equipment such as safety glasses, safety shoes, and shop coat. These positions may be expected to work varying shifts and hours to ensure successful operation of activities in the organization.