Sr. Administrative Assistant

At Enact Mortgage Insurance (Nasdaq: ACT), we understand that there’s no place like home. That’s why we bring our deep expertise, insightful offerings, and extra mile service to work every day to help lenders put more people in homes and keep them there.

We’re looking for an Executive Administrative Assistant in Raleigh, NC to join us in fulfilling our mission, while utilizing our values of excellence, improvement and connection. In this role, your principal focus will be supporting the company’s Board of Directors and several C-Level executives (including the EVP, General Counsel & Corporate Secretary) with communication, travel arrangements, expense management, event planning and logistics, and calendaring. Ideal candidates will exhibit a high level of professionalism and discretion, bring a collaborative orientation, superb communication skills, good judgment, impeccable time management and organization abilities, and be a tech-savvy, self-starter with a great attention to detail.

WHY WORK AT ENACT

• We bring innovative thinking to everything we do
• We seek out and incorporate diverse views to strengthen our outcomes
• We work on challenging and rewarding projects
• We offer competitive benefits:
  • Hybrid work schedule (shared in-office days Tuesdays – Thursdays)
  • Generous Time Off
  • 40 Hours of Volunteer Time Off
  • Tuition Reimbursement and Student Loan Repayment
  • Paid Family Leave and Flexible Spending Accounts
  • 401k with up to 5% employer match
  • Fitness and Emotional Wellness Reimbursements

YOUR RESPONSIBILITIES

• Board of Directors and executive management support
• Calendar management
• Room scheduling
• Travel, lodging and meal arrangements
• Event/meeting planning, logistics, support and oversight, whether in-person or virtual, including interaction with and identification of venues, caterers, restaurants and other vendors
• Onsite oversight for Board and Committee meetings and events, including those that take place outside of standard work hours (during the regular work week), to support Board and management, as needed, and provide logistical oversight of applicable vendors
• Proactively manage communication and information flow for assigned executives
• Provide formatting and other assistance with document generation
• Manage purchase requisitions, accounts payable submissions/research and payments/reconciliation for applicable department(s)
• Work with law firms to on-board into our billing system and gather accruals
• Purchasing necessary office supplies, business cards, etc.
• Travel and Expense processing for Board and executives
• Process incoming/outgoing mail for executives
• Partner closely with other Executive Administrative Assistants, providing back up and/or support on phone coverage and other daily activities
• Manage other special projects and assignments, as needed

YOUR QUALIFICATIONS

• Minimum of 5+ years of relevant experience as an executive assistant, preferably in a fast-paced corporate setting
• Strong oral and written communication skills
• Ability to exhibit the highest level of integrity, ensuring security of confidential information with discretion
• Proactive and professional, able to convey confidence and demonstrate proven good judgment and creative problem solving skills
• Comfortable working directly with Board members and senior internal stakeholders
• Extremely high level of attention to detail and follow-up skills
• Superior organizational skills with strong multi-tasking and prioritization abilities
• Exceptional PowerPoint, Word and Excel skills, as well as Zoom, Teams, etc.
• Ability to be extremely adaptable and flexible
• Intellectually curious and looking for a challenge
• Ability to work standard hours between 8 am to 5:00 pm, Monday-Friday, and willing to work overtime, as needed, to support Board-related activities and on rare occasions when circumstances require

NICE TO HAVE

• Previous experience in a financial services company
• Previous experience supporting an external Board of Directors

COMPANY

Enact is a leading publicly traded U.S. private mortgage insurance provider, offering borrower-centric products that enable lenders and other partners across the U.S. to help people responsibly achieve and maintain the dream of homeownership.

By empowering customers and their borrowers, Enact seeks to positively impact the lives of those in the communities in which it serves in a sustainable way. Headquartered in Raleigh, North Carolina, we play an active role in supporting a healthier Triangle community. We also support our colleagues’ philanthropic efforts in their home communities across the U.S.

Enact values all perspectives, characteristics and experiences, and DEI remains at the forefront of what we do. We strive to create an environment where employees can bring their full, authentic selves to work to help each other and their customers.

We are proud to be an equal opportunity employer and all hiring decisions are based on merit, qualifications, and business need. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.