Staff Specialist III - Executive Administrator

As Executive Administrator this role will support a small team of Executives responsible for a variety of business functions. Core capabilities include executive calendar management in a fast paced environment, preparing presentations primarily using PowerPoint and Excel, providing support for meetings and travel, preparing, and routing correspondence, and analyzing and interpreting Excel data and other forms of information. The successful candidate will have advanced written and oral communication skills, ability to successfully manage competing priorities, advanced PowerPoint and moderate to advanced Excel skills.

• Provide administrative support for a senior executive or group of executives traveling to conferences, including travel coordination with the company pilots, transportation, lodging, catering, meal planning, meeting logistics and presentation preparation.
• Provide support for meetings (quarterly employee and quarterly officer), including presentation preparation, logistics, catering, transportation and lodging.
• Provide guidance and/or assistance to executives, corporate directors, governmental/regulatory officials, stockholders, customers, employees and other concerning, but not limited to:
  • Executive schedules.
  • Dissemination of confidential and sensitive information.
  • Special requests or activities.
  • Corporate policies and procedures.
• Answer executive phones, assessing caller needs and determining required action.
• Receive, open and route correspondence. Disseminate requests for information or assistance related to invoices, news releases and correspondence to ensure timely follow-up.
• Read, interpret, process, edit and/or prepare correspondence and reports using applicable software, for example:
  • Executive’s personal correspondence.
  • Speeches/presentations to civic and industry groups.
  • Business and stockholder correspondence.
  • Invoices and expenses.
  • Special projects.

• Associate's Degree in office administration or an equivalent combination of formal education and the following job related experience.

• 10 or more years related work experience providing administrative support to one or more executives preferred
• Experience reading, interpreting, extracting, and/or disseminating information from various sources including financial reports and information, policies and procedures, periodicals and publications, stock transactions, company invoices, annual reports and dividend and investment information

• Knowledge of: organizational structures and terminology used in a corporation and its business segments.
• Skills in: composing and preparing professional correspondence and reports.
• Skills in: operating most standard office equipment.
• Skills in: reviewing and interpreting general ledger accounts.
• Skills in: Microsoft Office Suite with advanced proficiency in Word, Excel and PowerPoint.
• Skills in: basic mathematical functions, including application of decimals and percentages.
• Skills in: planning and executing conferences and meetings.
• Ability to: maintain strict confidentiality with sensitive information.
• Ability to: communicate and/or exchange information effectively.
• Ability to: interpret and/or administer policies and procedures applicable to position.
• Ability to: advise and direct effectively.
• Ability to: develop and maintain physical and/or electronic filing systems.

• None required

• Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

• Standing: Remaining on one's feet in an upright position at a work station without moving about (Occasionally)
• Walking: Moving about on foot (Frequently)
• Sitting: Remaining in a seated position (Constantly)
• Lifting: Raising or lowering an object from one level to another (includes upward pulling) (Occasionally)
• Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder (Occasionally)
• Pushing: Exerting force upon an object so that the object moves away from the force (Occasionally)
• Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking) (Occasionally)
• Climbing: Ladders, Stairs (Occasionally)
• Balancing: Maintaining body equilibrium to prevent falling (Occasionally)
• Stooping: Bending the body downward and forward by bending the spine at the waist (Occasionally)
• Kneeling: Bending the legs at the knees to come to rest on the knee or knees (Occasionally)
• Crouching: Bending the body downward and forward by bending the legs and spine (Occasionally)
• Crawling: Moving about on the hands and arms in any direction (Occasionally)
• Reaching: Extending hands and arms in any direction (Constantly)
• Handling: Seizing, holding, grasping, turning or otherwise working with the hand or hands (Manual Dexterity) (Constantly)
• Fingering: Picking, pinching or otherwise working with the fingers primarily (Finger Dexterity) (Constantly)
• Feeling: Perceiving such attributes of objects/materials as size, shape, temperature, texture, movement or pulsation by receptors in the skin, particularly those of the finger tips (Constantly)
• Talking: Expressing or exchanging ideas/information by means of the spoken word (Frequently)
• Hearing: Perceiving the nature of sound by the ear (Frequently)
• Tasting/Smelling: (Occasionally)
• Near Vision: Clarity of vision at 20 inches or less (Constantly)
• Far Vision: Clarity of vision at 20 feet for more (Frequently)
• Depth Perception: Three-dimensional vision; ability to judge distances and spatial relationships so as to see objects where and as they actually are (Frequently)
• Vision: Color - The ability to identify and distinguish colors (Constantly)

• Employee is subject to inside environmental conditions

• Well lighted, climate controlled areas (Constantly)
• Frequent repetitive motion (Constantly)
• CRT (Computer Monitor(s)) (Constantly)

• None required,

• Based on assigned tasks, employee may be assigned a company vehicle requiring the applicable driver's license

$71,000.00 - $107,000.00