Staffing Assistant

WHAT YOU'LL DO

This role will join our New York Staffing team, which drives the team development of BCG’s most important asset – its people. Our team is seeking a Staffing Assistant to provide critical logistical, relational, and administrative support. This role is ideal for someone passionate about a career in the HR/People space, and who thrives in fast-paced environments while maintaining a keen attention to detail.

Our consultants work across the private, public, and social sectors to drive impact that transforms organizations—and often themselves in the process. Consulting teams are thoughtfully staffed to balance the needs of the individual, the firm, and our clients. The Staffing Assistant will support the Staffing and Mobility team in the initial and end stages of the staffing process, will ensure accurate data management, and will liaise with other key Business Services teams. This role will also develop meaningful connections with our consulting staff to facilitate a transparent and rapid flow of information.

YOU'RE GOOD AT

• Provide support to the Staffing function by tracking casework assignments and billing arrangements for non-partner consulting staff:
  • Assist with outreach to current case teams to confirm upcoming end dates for all consultants
  • Respond to ad-hoc requests for information related to staffing opportunities, availability, staffing data/reports, consultant information and availability
  • Request updated staffing bios from consulting staff and upload to individual BCG Navigator pages (intranet)
  • Assist with searches for consulting staff with specific expertise for proposals and sold work
• Collect all required data from case leadership to open a new request for the local staffing system
• Support the end-to-end process of short-term staffing in the time between formal assignments for consultants in conjunction with the Staffing Specialist
• Develop working relationships with all members of the local office to facilitate the information flow to provide timely, transparent information
• Respond to special projects and other internal requests as needed

• Maintain and update all individual staffing assignments, availability and related data in the Staffing database
  • Assignment start / end dates
  • Billing and case code assignments
  • Vacation time, scheduled trainings, and LOAs (working with HR)
  • Notes on upcoming availability
  • Updated performance highlights after the completion of every assignment
• Generate weekly consulting staff availability reports for the Talent Management and Staffing team; and maintain ‘base list’ availability to share with case team leaders and other offices
• Create project and resource request entries in online staffing system
• Gather staffing data, analyze and prepare reports on consultant deployment and investments as needed in conjunction with the Staffing Specialist

• Coordinate with Managing Directors & Partners, local finance, and other North America offices to:
  • Identify or open the appropriate codes for staffing assignments
  • Ensure investment requests are transparent and have been approved by the relevant parties
  • Provide case codes, billing instructions and information to consulting staff and other North America staffers as needed
  • Work with Talent Management and Finance team to review consultant billing and leakage report each week and request corrections as necessary
  • Create Information Management (IM) teamsites for each new case
  • Work with the IM team to ensure teamsites are opened and closed in a timely manner

• Make all necessary adjustments to the internal and published pipeline
• Represent NYC and occasionally Northeast System on bi-monthly North America Regional Staffing calls

YOU BRING (EXPERIENCE & QUALIFICATIONS)

• 
  Bachelor’s degree required
• 1-3 years of administrative support or human resources experience, preferably at a professional services firm

• Highly organized, attentive to detail and responsive to all forms of communication
• Excellent written and verbal communication skills
• Numeric proficiency and experience managing financial data
• Proficient computer skills: MS Office with a strong preference for substantial Excel and PowerPoint experience
  

YOU'LL WORK WITH

ADDITIONAL INFORMATION

• Base salary between $64,000- $78,000 (USD); placement within this range will vary based on experience and skill level

• Annual discretionary performance bonus between 0-12%

• 5% Profit Sharing Retirement Fund (PSRF) contribution, increasing to 10% after two years of service.

• Contributions are vested immediately and there is no waiting period

• First year annualized target total compensation: $71,200 - $86,800 (USD)
  

• Zero dollar ($0) health insurance premiums for BCG employees, spouses, and children
• Low $5 (USD) copays for trips to the doctor, urgent care visits and prescriptions for generic drugs
• Dental coverage, including up to $5,000 (USD) in orthodontia benefits
• Vision insurance with coverage for both glasses and contact lenses annually
• Reimbursement for gym memberships and other fitness activities
• Fully vested retirement contributions made annually, whether you contribute or not
• Generous paid time off including vacation, holidays, and annual office closure between Christmas and New Years
• Paid Parental Leave and other family benefits such as elective egg freezing, surrogacy, and adoption reimbursement

• Employees, spouses, and children are covered at no cost. Employees share in the cost of domestic partner coverage.