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Staffing Optimization Manager

About Small Door

Small Door is membership-based veterinary care designed with human standards that is better for pets, pet parents, and veterinarians alike. We designed and delivered a reimagined veterinary experience via a membership that includes exceptional care, 24/7 telemedicine, and transparent pricing - delivered with modern hospitality in spaces designed by animal experts to be stress-free. We opened our flagship location in Manhattan's West Village in 2020, followed by multiple practices in the city and Brooklyn. Small Door continues to scale in 2022 by opening additional NYC locations and in markets across the northeast including Boston and Washington DC.
This is the fifth company that Small Door’s founders have been involved in building. In building Small Door, they partnered with the people responsible for beloved consumer experiences like Warby Parker and Sweetgreen, in addition to healthcare innovators such as One Medical Group, CityMD and Flatiron Health. Small Door has raised $25 million from Lerer Hippeau, Primary Ventures, Brand Foundry, Toba Capital, and Pentland Group. The broader management team brings experience from JustWorks, Casper, One Medical Group, Soulcycle, Warby Parker, Sweetgreen, The Wing, Gilt Groupe, Lightspeed, and Outbrain.

The Staffing Optimization Manager will report to Director of Strategy and Operations and partner closely with practice leadership, and practice operations teams to make the most efficient use of our medical teams’ time while ensuring they have a sustainable, engaging schedule.

What you'll do

    • Partner with medical team leaders to set our doctor and nurse schedules, balancing individual preferences, PTO, and business needs to help engage our teams and make practicing at Small Door as sustainable as possible;
    • Manage our per diem and overtime processes to ensure our teams are fully supported with fill-in support at all times, including reacting quickly to callouts and emergencies;
    • Monitor our book of appointments to understand where shifting medical team capacity can drive additional revenue or save costs;
    • Help increase our utilization performance by tracking how it relates to staffing patterns, and recommend strategies to optimize our medical teams’ time and improve our utilization/financial performance;
    • Help us establish more consistent staffing patterns that work for our teams, including setting precedents in new markets as we expand later this year;
    • React in real time with our medical leadership to fill gaps in support in the schedule by shifting capacity and booking per diems when necessary.

Who you are

    • 2+ years of work experience overseeing scheduling for multi-unit or a large employee base;
    • Experience executing on staffing policies (e.g. PTO, shift switching, callouts) with teams;
    • Experience in veterinary medicine, general medicine, or workforce management operations preferred;
    • Strong organizational skills, no detail falls through the cracks;
    • Proficient in excel, google suite, and practice management software (experience with Vetspire a plus);
    • Strong relationship-building skills, understanding the perspective of the teams you’re owning staffing for.

What you'll get

    • Competitive salary;
    • Equity ownership;
    • Health, dental + vision insurance;
    • 401K (plus 4% company match);
    • Upward mobility and growth opportunities;
    • Generous paid-time off, parental leave, and company wide holidays;
    • CitiBike membership, HealthAdvocate membership, One Medical membership, WageWorks commuter benefits, subsidized Class Pass membership;
    • Discounted veterinary care for your loved ones;
    • Growth opportunities;
    • An opportunity to make a real impact on the people around you;
    • A collaborative group of people who live our core values and have your back.
Come join Small Door!

Small Door is proudly a public benefit corporation and a certified B Corp. We are committed to creating a diverse, inclusive and equitable workplace. We strive to build a culture where employees can be their fullest selves and their individual contributions are valued.

Folx who are queer, trans, non-binary, Black, Indigenous, people of color, disabled, parents, are/have been system-impacted, are immigrants, and anyone who has experienced systemic oppression and/or are underrepresented in the industry are encouraged to apply.

Small Door requires all employees to be fully vaccinated and boosted against COVID-19. We will consider requests for reasonable accommodation based on disability and/or religious beliefs on an individualized basis.
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Small Door is membership-based veterinary care designed with human standards that is better for pets, pet parents, and our medical staff alike. We designed a reimagined veterinary experience via a membership that includes exceptional care, 24/7 te...

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DATE POSTED
July 19, 2022

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