Executive Assistant to the CEO/Founder

As the Executive Assistant to the CEO at Starbridge, your main responsibility will be to manage the CEO's calendar, coordinate meetings, and handle logistics for travel and events. You'll serve as the primary liaison for the CEO’s vendors and assist with special projects, such as organizing community events and providing support for fundraising efforts. Your role will ensure that the CEO can focus on high-level strategic initiatives while you manage the day-to-day operational tasks.

To qualify for the Executive Assistant position at Starbridge, candidates should ideally have over five years of experience supporting C-suite executives. A background in a venture-backed start-up or family office is preferred. Key skills include anticipatory calendar management, strong written communication, vendor management, and organizational abilities. Familiarity with event production, basic financial terminology, and process automation tools is also beneficial.

The Executive Assistant position is vital to Starbridge's success as it ensures that the CEO, Justin Wenig, operates effectively and efficiently. By managing his schedule, communications, and logistics, the Executive Assistant frees up valuable time that allows the CEO to focus on strategic initiatives that drive the company's mission forward. This role facilitates smoother operations and enhances productivity within the company.

Essential skills for the Executive Assistant at Starbridge include exceptional organizational abilities, proactive problem-solving, and outstanding communication skills. The ability to remain calm under pressure, effectively manage multiple priorities, and maintain discretion is crucial. Furthermore, a service-oriented mindset and a familiarity with technology, especially tools for process automation, will contribute to the effectiveness of this role.

The work environment for the Executive Assistant at Starbridge is fast-paced and dynamic, reflecting the innovative spirit of the company. You'll be working closely with the CEO and other team members, contributing to a collaborative atmosphere where ideas are shared, and creativity is encouraged, all while maintaining a focus on organization and efficiency. The role caters to individuals who thrive on variety and enjoy a challenge.

When prioritizing tasks as an Executive Assistant, it's essential to categorize tasks based on urgency and importance. I use digital tools and checklists to keep track of deadlines and rely on a proactive approach to anticipate the CEO's needs. Ensuring open lines of communication with the CEO helps me to adjust priorities as needed.

My experience with calendar management includes overseeing complex schedules for C-suite executives. I prioritize meetings based on organizational goals, anticipate conflicts, and use scheduling tools to optimize time and efficiency. I always ensure that I keep a balance between professional and personal commitments.

In high-pressure situations, I focus on remaining calm and composed. I analyze the situation quickly, prioritize what needs immediate attention, and communicate with relevant parties. I find that taking a few deep breaths and breaking tasks down into smaller, manageable steps can be very helpful to maintain clarity and effectiveness.

In my previous roles, I have managed logistics for various company events by creating detailed checklists that cover everything from venue selection to catering and audiovisual needs. I ensure clear communication with vendors and the team to guarantee a seamless event experience. I’m meticulous about details and contingencies in case of any last-minute changes.

I find tools like Google Suite for calendar management, project management software like Asana for tracking tasks, and communication platforms such as Slack invaluable for staying organized. These tools streamline my workflow, enhance collaboration, and improve overall efficiency in managing day-to-day tasks.

Handling confidential information is a significant part of being an Executive Assistant. I ensure that all sensitive materials are stored securely and only shared with authorized individuals. I practice discretion in all communications and ensure that I understand and follow the company's policies regarding privacy and confidentiality.

Once, during an event planning process, the original venue became unavailable last minute. I quickly brainstormed alternative locations, leveraging my network to find a suitable replacement that met our criteria. I presented viable options to my team, which facilitated a smooth transition and ultimately led to a successful event.

My biggest strength as an Executive Assistant is my ability to anticipate needs before they arise. I have a proactive approach to my work and maintain multiple channels of communication to ensure that I am aware of any changes or new priorities, which allows me to keep everything running smoothly.

I maintain effective communication with my CEO by establishing regular check-ins and encouraging an open-door policy. I take notes during meetings to capture important points and follow up with summaries to keep everyone on the same page. I believe that transparent and consistent communication is crucial to understanding priorities and expectations.

My approach to vendor management involves building strong relationships with vendors while maintaining professionalism and clear communication. I ensure that I understand their offerings and capabilities, which helps in securing the best services for the company. Regular check-ins and performance assessments are key to ensuring that all vendor relationships are productive.