Accountant

The Office of Judicial Administration is responsible for the efficient administration of all agencies that operate under the direction of the Chief Justice and the Supreme Court. That includes 200 personnel; fiscal management; communication; technology; legal services; intergovernmental relations; services for the trial courts; and support for court boards, commissions, and committees. The Office is headed by Chief Administrative Officer Justin P. Forkner, who reports directly to the Chief Justice of Indiana and serves as the link between the Chief Justice and the agencies of the Court.Salary: The salary for this position traditionally starts at $40,000 but may be commensurate with education and/or experience.To Apply: Please apply by September 13, 2024About the Job:This position serves as an Accountant 5 within the Indiana Supreme Court’s Fiscal division, primarily responsible for processing invoices and reimbursements, as well as the creation of Purchase Orders (POs).A Day in the Life:Prepares and processes invoices (vouchers), reimbursements, and Purchase Orders through PeopleSoft (State’s accounting system) in accordance with policies/procedures and best practices. Ensures timely and accurate processing of invoices in PeopleSoft Financials. Manages the accuracy and payment of invoices, to ensure payments are made in accordance with accounting rules and internal controls. Creates and processes POs in a timely and accurate manner. Scans documents in an organized fashion to our internal document repository (Microsoft SharePoint). Communicates with vendors and court staff regarding payment status, general inquiries or missing required documents. Responsibilities include, but are not limited to:• Serve as a primary point of contact for court personnel regarding invoice payments, reimbursements, purchase orders, travel reimbursement, and clarification on related policies and procedures• Analyze and validate service provider invoices and prepare vouchers; check for accuracy in coding, verify all proper documentation and approvals, etc.• Maintain source documents for preparing account payable vouchers• Follow-up and resolve issues with invoices, funding availability, validity of invoices, etc.• Primary resource working the Request-To-Purchase (RTP) site used internally to initiate purchasing request• Create and maintain Purchase Orders (POs). Monitor and close inactive POs still open• Keep up to date on State Comptroller accounts payable & Department of Administration purchasing guidelines and expectations (& educate the team/management of any changes)• Escalate potential financial risks to appropriate management• Ensure transactions are processed accurately and timely with established policies and procedures, as well as monitoring metrics to make sure we are keeping up with the workload appropriately• Ensure strong, professional, & timely internal and external communications on status, issues, questions, and expectations• Serves as a backup for Accounts Receivable transactions• Assists with Asset Inventory and maintaining assets within PeopleSoft• Works directly with outside vendors on a regular basis• Compiles and reports monthly accounts payable and purchase order metrics to the fiscal team• Assists with the daily mail run once a week• Additional duties as assignedWhat You'll Need for Success:Integrity• Exercise discretion in handling confidential information and materials• Maintain personal and business affairs in a manner that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary as well as avoid situations that could lead to conflict, or the appearance of conflictProfessionalism• Interact with all persons in a respectful manner, maintain business-like appearance, and promote harmony in the workplace• Interact with executive branch agencies, federal agencies, and judicial officers in a manner that promotes confidence and respect in the Office of Judicial AdministrationOrganization• Manage assignments to ensure all tasks are completed within deadlines• Effectively manage time and prioritization of tasks and projects• Prepare and maintain complex and confidential records in an automated system to work on numerous tasksAttention to Detail• Research, coordinate, and track work in a proficient manner to ensure accuracyCustomer Service• Act as a liaison when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues/problems raised• Successfully diffuse elevated conversations and manage conflict resolutionCommunication• Communicating effectively and respectfully with team members, supervisors, and staff in other divisions of the Office of Judicial Administration• Communicating effectively in writing as appropriate for the needs of the audienceProblem Solving• Identify problems and review related information to develop and implement solutions• Use deductive reasoning skills to meet several complimentary goalsTechnology and Tool Usage• Learn and adapt to new technologies within the Microsoft Suite as well as Supreme Court systemsBenefits package for full-time employeesThe State of Indiana offers a comprehensive benefits package for full-time employees which includes:• Three (3) medical plan options (including RX coverage) as well as vision and dental plans;• Wellness program (offers a premium discount for the medical plan and gift cards);• Health savings account, which includes bi-weekly state contribution;• Deferred compensation 457B account (similar to 401k plan) with employer match;• Two (2) fully funded pension plan options;• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:• 150 hours of paid new parent leave;• Up to 7.5 hours of paid community service leave;• Combined 180 hours of paid vacation, personal, and sick leave time off;• 12 paid holidays, 14 on election years;• Group life insurance;• Employee assistance program that allows for covered behavioral health visits;• Qualified employer for the Public Service Loan Forgiveness Program;• Free Parking for most positions;• Free LinkedIn Learning access• Hybrid Option for eligible employees/positionsEqual Employment Opportunity:The Indiana Supreme Court is an Equal Opportunity Employer. Equal employment opportunities are provided to all applicants for employment without regard to race, color, religion, sex (including pregnancy), gender identity, national origin, age, disability, marital status, political affiliation, socioeconomic status, status as a protected veteran or any other protected status in accordance with applicable federal, state, and local laws, and the Indiana Judicial Code.If you are a qualified individual with a disability and will need a reasonable accommodation to assist you in applying for the position or performing the essential functions of the job, the Indiana Supreme Court will provide such reasonable accommodations.