Assistant Special Events Coordinator

Recruitment Salary: $36,682 - $38,029 (This is a range. Selected candidate's salary will be determined within this range based on qualifications, equity, and funding at the time of hire ... This position is located at: 900 Loggerhead Rd Kure Beach, NC 28449 Primary Purpose of this Position: The North Carolina Aquariums at Fort Fisher is seeking a dynamic, efficient, and enthusiastic individual to join our team as an Assistant Special Events Coordinator. This position will assist with coordinating special events and facility rentals. Key Responsibilities include but are not limited to: • Scheduling and working with interested parties to facilitate the use of the Aquarium for special events and facility rentals. This includes phone and email communication, in-person and virtual meetings, and proactively following-up and completing the special events and rental timeline. • Supporting special events activities under the direction of the Special Events Coordinator. • Assisting with scheduling and coordinating all assigned special events and rentals at the Aquarium each year. • Promoting the Aquarium through participation in off-site events such as trade shows, expos, conferences, and association meetings. • Collaborating with the special events coordinator and assigned working team in planning and determining special event topics, dates, times, and locations, so as to maximize visitor participation in activity or event. • Having a pro-active approach in planning and create a schedule to ensure consistent communication with upcoming clients, staff, volunteers, and vendors. • Managing onsite events and rentals in support of the Aquarium's revenue-generating program. During rentals and events, the Assistant Special Events Coordinator must have the presence of a leader: knowing how to handle a variety of tasks in a limited amount of time, handling miscommunications with integrity, and setting a tone of teamwork amongst all involved. They must be able to delegate and address concerns with vendors, clients, guests, etc. with the Aquarium's reputation and the client's best interests in mind. They must wear their uniform with aquarium logo at events and rentals to be identifiable by guests. • Assisting with pursuing Aquarium participation in festivals, carnivals, parades, receptions, open houses, etc., to promote and market the Aquarium. • Coordinating use of volunteers at special events and rentals with Volunteer Coordinator; assisting in training of volunteers for special events and rentals as needed. Position/Physical Requirements: • Must be able to lift and carry 50 pounds. • Weekend, evening, and holiday work will be required. • Must meet DNCR Fleet Safety Guidelines and have ability to obtain and maintain a valid NC driver's license. Follow us on Social Media at: Learn about the NC Aquariums: https://www.ncaquariums.com www.facebook.com/NCAquariumFF www.facebook.com/NCaquariumPKS www.facebook.com/NCAquariumRI Click here to learn about employee perks and benefits Check out this amazing video about our department. To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit. In order to qualify for this position, you must meet ALL the following KSA's listed below: Qualified candidates must have or be able to: • Experience planning/scheduling special events, such as weddings, parties, corporate meetings, and public events in an aquarium, museum, nature center, zoo, park, hotel, or similar facility. • Experience with sales contracts. • Experience with Microsoft Office Suite. Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See of oshr.nc.gov/experience-guide for details. Bachelor’s degree from an appropriately accredited institution. OR An equivalent combination of training and experience. Section/Unit Description: The North Carolina Aquarium at Fort Fisher, 20 miles south of Wilmington, NC, in Kure Beach, overlooks the Atlantic Ocean and Cape Fear River. A living collection of more than 4,000 animals in 93,000 square feet of exhibit space attracts and engages more than 500,000 visitors each year. The Aquarium is surrounded by protected woodland, marsh, and beach. Visitors often plan to stop at sites adjacent to the Aquarium - Fort Fisher State Recreation Area and historic Fort Fisher Civil War Museum. Fort Fisher Aquarium is a unique place to visit and work. Division Description: The North Carolina Aquarium's mission is to inspire appreciation and conservation of our aquatic environments. This mission is achieved by attracting, retaining, and developing a world class team of professionals; providing visitors with outstanding exhibits, experiences, and customer service; practicing sustainability, internal customer service, and fiscal responsibility; and working to save and restore aquatic species and habitats. Department Information: The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina, literally from A to Z. The Arts to the Zoo, and so much else – parks, aquariums, historic sites, archaeology, African American Heritage Commission, science and history museums, the state Symphony, Library and Archives, historic preservation, land, and water stewardship, and more. These places, and the ideas they represent, create a shared identity in North Carolina. They provide common ground. Everyone is welcome. The Department’s vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state's diverse population, culture, and history. We encourage you to apply to become a part of our team. The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence. Please be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted. Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers. Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders. Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax. Please call the human resources office for assistance. If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date. Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks. It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System). CONTACT INFORMATION: N.C. Department of Natural and Cultural Resources/N.C. Aquariums Division of Human Resources Mike Peele 4603 Mail Service Center Raleigh, NC 27699-4603 Phone: 919-814-6683 employment@dncr.nc.gov Technical issues submitting your application, please call the NeoGov Help Line at 855-524-5627