Fiscal Analyst 5 – Contracts Supervisor

Fiscal Analyst 5 – Contracts SupervisorAt the Department of Commerce we strive to be creative, collaborative, and trusted. We identify opportunities to deliver critical funding and services to strengthen communities and aim to promote equity in all aspects of our work. We believe that a diverse and inclusive workforce is essential to our success, and we work to foster an environment where all individuals are valued and respected. We cultivate an environment in which we continuously learn, and we own our work.The Financial Services Division (FSD) provides professional accounting, budget, contracting, and internal control services that support Commerce’s financial health and compliance objectives and ensures financial compliance with state and federal regulations and accurate financial reports for the Annual Comprehensive Financial Report (ACFR). Reporting to the Program Accounting Manager, the Contracts Supervisor is responsible for the agency fiscal contract management oversite and oversight of the Contract Management System at the Department of Commerce.This role serves as the division expert in Commerce fiscal contracting processes, signature authority reviews, Contract Management System security, Inter-Agency Receivables, contract reconciliations, reviewing and executing contracts and contract amendments, disposition records, and international wires. Provides expert level financial review, analysis and interpretation of fiscal data in accordance with Generally Accepted Accounting Principles (GAAP), federal regulations, Washington State regulations, and agency policies and procedures for accounts payable, accounts receivable, and records retention.Duties:• Supervise contract payable and receivable analysts including planning, leading, organizing and controlling the work performed; assures appropriate and optimal use of the organizations resources and enhances the effectiveness of employees through timely appraisal and professional development opportunities; support effective communications and relationships throughout the agency; maintain the highest standards of personal, professional and ethical conduct and support the State’s goals for a diverse workforce• Analyze, review, and release AFRS payment and accounts receivable batches• Provide guidance on complex contract payables and receivables, assist with resolving issues and explaining Commerce’s process to internal and external customers• Resolve discrepancies or staff errors on contract payments and inter-agency receivables, complete warrant corrections, migrated warrants, or journal vouchers to correct mistakes• Complete monthly reconciliations related to contract payables and receivables• Ensure contracts and contract amendments are being executed in CMS timely and assist with resolving issues• Reviews and verifies system security records for CMS are accurate and limit agency risk with accessibility to the functions within CMS• Review signature authority and update CMS with current security permissions to allow Program Warrant Approver roles throughout the agency• Ensures there are no legal holds on disposition reports and that requests are being responded to in a timely manner• Responsible for planning, organizing and conducting the financial/accounting activities for work performed by staff, maintaining a working knowledge of all duties within the section and ability to perform as needed• Serves as a Principle Assistant to WMS2 Program Accounting ManagerRequired Qualifications• A combination of education and/or relevant experience, equal to seven (7) years of professional financial experience which includes experience with Generally Accepted Accounting Principles (GAAP), Education (18 quarter or twelve semester college credits in accounting, finance, auditing or budgeting from an accredited institution• Demonstrated ability to work well with others and uphold the Commerce’s vision of an inclusive, collaborative, and professional culture• Two years of professional supervisory experience• Results Focus – Targets and achieves results, sets challenging goals, prioritizes tasks, overcomes obstacles, accepts accountability, sets standards and responsibilities, provides leadership• Collaboration – Helps team and stakeholders meet goals and responsibilities, listens to others and values opinions, promotes a collaborative environment, is a trusted partner who communicates openly and honestly• Fiscal Accountability - Responsibly and accurately handle the public's money when processing financial transactions• Excellent written and oral communication skills• Demonstrated ability to provide excellent customer service and maintain confidentiality• Demonstrated experience in process improvement and problem solving• Demonstrated detail-oriented and analytical thinking• Demonstrated creative, collaborative and trustworthy behavior• Demonstrated ability to consistently follow applicable financial rules, regulations, and standardsDesired Qualifications:• A bachelor’s degree from and accredited institution which includes 18 quarter or 12 semester hours in accounting, auditing or budgeting• Two years of experience with governmental accounting and Washington state financial systems (e.g. Agency Financial Reporting System (AFRS), Financial Toolbox, and Enterprise Reporting)• Experience using State and federal policies and laws including the State Administrative and Accounting Manual (SAAM)• Knowledge of accounting theories and practices, such as internal controls, separation of duties, and cash handling• Demonstrated knowledge of Federal programs and grants• Experience reconciling general ledgers to subsidiary accounts and preparing corrections• Create and populate financial transactions using the Agency Financial Reporting System (AFRS) Financial Toolbox• Intermediate skill level in the Microsoft Office suite of products including Excel, Word, and OutlookTo be considered for this position the following are needed:• A complete and detailed online application.• A Cover letter (enter online).• At least three professional references (enter online).For questions about this recruitment, please contact our recruitment team via email: comrecruitment@commerce.wa.gov - please reference the job number in your message.Work from Anywhere in Washington StateThis position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remote or have a hybrid schedule.This recruitment may be used to fill future vacancies over the next 60 daysTechnical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at careershelp@des.wa.gov.Our Commitment to Equal OpportunityThe Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.