Strategic Executive Assistant - job 1 of 2

About Middesk

Middesk enables every business to access the products and services they need to grow and thrive. If we can make it easy for a business to access financial products, hire new employees, and transact with other businesses, then we increase the odds of success for that business.

Our products provide accurate and complete information for financial services companies and make it easy for employers to establish their business with state and federal entities.

Our customers include Shopify, Affirm, Brex, Plaid, Mercury, Divvy, Rippling, Gusto, and others.

Based in San Francisco, CA, Middesk is backed by Sequoia Capital, Accel Partners, and Y Combinator.

Why we need you

• Given how rapidly Middesk has scaled recently we’ve noticed that there is no single owner for many things related to company cadence, coordinating company meetings/events, and disseminating relevant communications following

• We see this hire as an opportunity to alleviate some of the strain on the leadership to complete more administrative tasks like scheduling and documentation

• We’re excited for someone to come in with a perspective on how a company like Middesk should operate from a company cadence and communication perspective. This person should not be afraid to take a critical look at how we operate and share their observations along with ideas for how to improve

(Some of) What you'll achieve

• Facilitate a healthy company rhythm via organizing and tracking all types of collaboration from executive and leadership meetings to company-wide all hands

• Enable information to be shared up/down/across the organization through various channels

• Increase efficiency via time management best-practices, especially around coordination/scheduling across the executive level

• Write company announcements and board updates

• Ensure that various strategic initiatives and discussions are on track and that the loop is closed when necessary via circulating notes, documenting next steps, and ensuring that decisions are captured and disseminated

• Manage the end-to-end coordination of monthly leadership off-sites and the subsequent communication to the broader company

What you’ve accomplished

• 3+ years of relevant experience, ideally in a fast-growing high tech environment in an EA or Chief-of-Staff type role

• Strong communicator, written and verbal with clear examples of communications that they’ve managed that have lead to the desired outcome

• Skilled at visual forms of communication such as presentation decks; can represent information in creative, compelling, and accurate ways

• Previous experience reporting to CEO or other sr. leader at growth stage company

Traits we value

• Entrepreneur mindset: Can bring simple ideas to life and rally people around them to support their cause

• Owner mentality: readily takes on new challenges with a growth-mindset toward improving oneself and the company

• Extremely organized: Maybe too organized and able to ruthlessly prioritize through a deep understanding of the business

• Self manager: thrives in ambiguity

• Relationship builder: Can earn trust and gain credibility from just about anyone through empathy, a collaborative mindset, and integrity

Why you'll love it here

• Customer First: We stay energized by solving real customer problems and make each interaction meaningful and embrace the challenging path to help our customers succeed.

• Be an owner: We identify and tackle problems, take pride in our work, and measure impact. When we find an opportunity to improve the status quo, take it on!

• Act with urgency and purpose: We move quickly and simplify things as we go. We solve the problems that we have today in ways that allow us to move even faster in the future.

• Drive results together: We choose teamwork. We share our opinions, ask questions, understand where others are coming from, and move forward as a unified front.

Middesk is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other category protected under the law. As an equal opportunity employer; we’re committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.

We are committed to providing a positive interview experience for every candidate. If any accommodations are needed during the interview process, please let us know by contacting careers@middesk.com.