Executive Coordinator

ABOUT STREAM REALTY PARTNERS

Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. With 215+ million square feet of assignments and more than $5.8 billion in annual transactions, we are one of the fastest-growing, full-service commercial real estate services organizations in the country. We’ve grown from our two original partners to 1,400+ talented individuals that come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. More information on the firm is available on the website: www.streamrealty.com. 

IMMEDIATE IMPACT. MEANINGFUL CAREER.

At Stream, we know our success begins and ends with our people. It’s the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our clients' needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won’t simply start a new job—you will build a meaningful and impactful career.

POSITION SUMMARY: 

The Executive Coordinator is a strategic partner responsible for providing comprehensive support to C-suite executives. This role will serve as a key resource for deepening engagement with Stream’s top talent, strengthening collaboration and alignment with Stream’s overarching priorities, and promoting a unified company culture and operational efficiency. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position. 

RESPONSIBILITIES: 

• Coordinate complex scheduling and extensive calendar management for C-suite executives 
• Manage, coordinate, and arrange executives’ travel and travel-related activities, including hotel booking, transportation, and preparing expense reports for C-suite executives 
• Own and manage executive committee meeting calendar, including scheduling, prioritizing, and preparing for meetings; ensure successful execution by coordinating agendas, materials, follow-ups, and stakeholder alignment 
• Facilitate flow of content and information to other executives 
• Execute strategic recruiting efforts, including coordinating personalized candidate experiences, managing sensitive communications, and ensuring seamless end-to-end execution highlighting company brand culture 
• Create and maintain contacts, companies, and meeting notes in Dynamics365 CRM application. 
• Work with National Marketing, and independently, to coordinate client entertainment events. 
• Manage executive’s day-to-day social media operations, including content administration, content publishing, and tracking engagement 
• Organize and maintain departmental calendar of meetings, travel schedules, and PTO. 
• Plan and orchestrate work to ensure the executives’ priorities are met, organizational goals are achieved, and best practices are upheld 
• Provide some high-level personal assistant support to the CEO and COO, including oversight of appointments, reservations, and confidential tasks to optimize their productivity and efficiency 
• Proactively manage the CEO and COO’s Outlook inboxes-monitoring, prioritizing, and responding to emails as appropriate to ensure timely communication and follow-through   

• 3+ years’ experience in providing administrative & project support to a team 
• Ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion 
• Strong verbal and written communication abilities with practical interpersonal skills 
• Strong attention to detail 
• Proficient in the Office 365 Platform, such as Microsoft Teams, Word, Excel, PowerPoint, Outlook, OneDrive, etc.  
• Team-oriented with flexibility to support timelines and deliverables 
• Strong internal customer focus, especially in delivering high-quality results 
• Highly organized with strong follow up skills and the ability to multi-task 
• Able to think critically to solve complex, time-sensitive inquiries and data issues

#LI-Onsite

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law.

Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons. 

To apply for a position, please visit our website at www.streamrealty.com