Studio Administrator

This will be a Part-time Position - Tues, Wed, and Thursday (9-10 hours per day)

IA Interior Architects translates client goals, brand and culture into powerful environments built around people, processes, technologies and business drivers. Our clients in diverse markets worldwide require high-performance, visually compelling and sustainable environments to move their enterprise forward, support their culture, engage their staff, integrate technology and drive efficiencies. As architects, designers, workplace strategists and environmental specialists in the largest global architecture firm concentrating exclusively on interiors, we help clients articulate and align their business strategies and core values with the dynamic use of space.

Our team members are collaborative, creative, professional, expert and entrepreneurial. Joining our team requires skill, daring, leadership, teaming, humor and a love of interiors. We are presently searching for a part-time Studio Administrator for our Washington, DC studio. The Studio Administrator, while working under direct supervision, provides general accounting and administrative support. Specific responsibilities will include:

• Assist with monthly billing, including matching back-up documentation with applicable project and preparing invoices for mailing
• Gathers and compiles information and produces reports (project status, staffing financial, etc.)
• Prepares invoices and assists with collections
• Processes accounts-payable invoices and expense reports
• Assists with phone support - answers and routes incoming calls. Greets office visitors
• Handles incoming and outgoing mail and deliveries
• Answers routine correspondence
• Establishes and maintains files
• Ensures office maintenance and assists with ordering of office supplies
• Assist with timesheet collection
• Assists with program, special projects as needed
• Assists in planning office-wide events, holiday parties, etc.

Qualifications:

• High School Diploma
• 1+ year in a professional office environment; accounting experience a plus

Knowledge, Skills, and Abilities:

• Proficient in MS Office Suite
• Familiar with automated accounting systems, preferably Deltek
• Working knowledge of one or more multi-line phone systems
• Intermediate verbal and written communication skills
• Intermediate phone and customer service skills
• Proven ability to perform a diverse array of functions
• Proven ability to multi-task
• A working knowledge of the Google suite of tools (Meet, Drive, Gmail, Slides, etc)

Working Conditions:

For the majority of the time the Studio Administrator will be sitting in a studio with limited physical requirements. This may require individuals to bend, stretch, twist and reach. The position is not subject to occupational and safety risks.

IA Interior Architects is an Equal Opportunity Employer M/F/Disability/Veteran

Interior Architects, Inc. (IA) provides equal opportunity in all aspects of recruitment and employment to all persons without regard to their race, color, creed, religion or belief, sexual orientation, marital status, nationality, national origin or ancestry, sex, age, physical or mental disability, medical condition, genetic information, veteran status, uniformed service member and to promote the full realization of equal employment opportunities.