Office Manager/ Accountant

The Office Manager/Accountant at Finstad's Carpet One plays a crucial role in the efficient functioning of the store. Responsibilities include job costing, AR invoicing, and payroll processing, alongside managing vendor purchasing requests and maintaining precise inventory records. This role ensures that the smooth placement and entry of purchase orders happen within our RFMS system, along with facilitating stock reorders and overseeing the claims process, all while collaborating closely with the sales and warehouse teams.

To qualify for the Office Manager/Accountant role at Finstad's Carpet One, candidates should have an Associates Degree in Business or Accounting, with a Bachelor's Degree preferred. Moreover, 3-5 years of related work experience is necessary. Strong organizational skills, excellent oral and written communication skills, and advanced computer proficiency are also essential to excel in this position and contribute effectively to the team.

The Office Manager/Accountant at Finstad's Carpet One significantly impacts customer service through effective communication and by ensuring inventory is well maintained and ordered promptly. By managing invoicing and financial operations accurately, this role helps support the sales staff in meeting customer needs, thereby enhancing overall customer satisfaction and fostering a strong reputation for service excellence.

Finstad's Carpet One offers a positive and collaborative work environment. As an employee-owned enterprise, teamwork and communication are emphasized, providing a dynamic atmosphere where the Office Manager/Accountant engages with various team members. The successful candidate will thrive in a fast-paced setting that values adaptability, resourcefulness, and professionalism while contributing to a well-organized workflow.

Successful Office Managers/Accountants at Finstad's Carpet One show exceptional organizational skills, a keen eye for detail, and strong oral and written communication abilities. Additionally, having advanced Microsoft Office skills, a self-starter attitude, and a willingness to learn our operating systems are vital for optimizing processes within the role while promoting effective collaboration with team members.

When answering this question, focus on specific instances where you managed job costing, discussing the methods and tools you used. Highlight any relevant software you might have used and explain how your work contributed to overall project profitability, showcasing your knowledge of the financial aspects of operations.

Share your approach to task prioritization, such as using lists or project management software. Illustrate how you assess urgent versus important tasks and manage deadlines effectively, while ensuring clear communication with team members about progress and potential roadblocks.

Discuss your familiarity with accounts payable and receivable processes, detailing how you ensured accuracy and timeliness. Include any systems you’ve used to track these transactions and explain any improvements you implemented to enhance these processes.

Explain your investigative approach when discrepancies arise. Discuss your process for reconciling invoices, communicating with vendors or representatives, and documenting the resolutions, emphasizing the importance of attention to detail and maintaining positive vendor relations.

Describe the systems or software you have experience with for inventory management, emphasizing how you ensure accuracy and regular updates. Discuss your proactive approach to monitoring inventory levels and reordering processes to minimize stockouts or overages.

Provide a specific example illustrating your collaborative skills, perhaps from a previous position where teamwork was essential to achieving a goal. Highlight how you communicated, took feedback, and contributed to the group's success, emphasizing the importance of

Discuss how you balance administrative responsibilities with providing exceptional customer service. Highlight your effective multitasking skills and your experiences in ensuring that client needs are met even while you're immersed in other duties.

Explain your familiarity with payroll processing procedures and any software you’ve used. Detail your actions to ensure accuracy and compliance and discuss any experiences you’ve had with resolving payroll-related issues or discrepancies.

Share a specific instance where you identified an area for improvement in your previous jobs. Explain the steps you took to implement changes, the rationale behind them, and any measurable outcomes that resulted from your initiative.

Discuss the resources you utilize to remain informed about accounting regulations and industry best practices. Mention any relevant professional development courses or associations you engage with to continually enhance your knowledge in accounting.