Temporary Administrative Intern - Anesthesia

• Answering, screening and routing calls and greeting and directing patients/families, visitors and staff. Providing routine and/or standardized information within scope of knowledge and authority. Drafting responses to routine correspondence.

• Scheduling appointments and meetings and maintaining calendars for physician/supervisor(s). Reserving meeting locations, ordering refreshments and preparing agenda and other materials.

• Assisting in organizing and scheduling conferences, seminars and other department sponsored programs or events, by receiving and recording registration forms and fees, ordering supplies and services and performing other related duties.

• Maintaining departmental files, records and databases. Entering information from source documents into databases and/or spreadsheets, compiling, printing and distributing reports, mailing labels and other information as needed.

• Monitoring and maintaining office equipment and supply inventory. Reordering supplies and requesting equipment repair services. Receiving and reconciling supply orders and invoices, identifying and resolving delays, billing errors or discrepancies. Communicating with hospital support service departments to request needed services.

• Preparing, routing and tracking routine administrative forms and documents. Routing materials for required authorizations and monitors receipt by final destination.

• Performing routine administrative duties, such as opening and sorting mail, delivering and retrieving patient records, photocopying materials and sorting, collating and distributing documents.

• Providing positive and effective customer service that supports departmental and hospital operations.

• Work requires a high school level of educational development.

• One year of administrative experience preferred.

• Work requires the analytical skills and judgment to interpret data and take the appropriate action in circumstances or situations vary.

• Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

Status
Full-Time

Standard Hours per Week
1

Job Category
Administration

Regular, Temporary, Per Diem
Per Diem

Office/Site Location
Boston