Executive Assistant - HR - hybrid remote to Farmington CT or Bar Harbor, ME

At The Jackson Laboratory, we are bridging the gap between mouse and human data to drive biological discovery and accelerate translation to the clinic. With the latest equipment, methodologies and best-in-class core services, our highly collaborative and diverse research teams are overcoming long-standing challenges in a variety of research and disease areas.The Executive Assistant performs administrative duties in support of the Vice President of Human Resources. They collaborate with divisional leaders and other executive assistants to prioritize business and administrative services needs. The Executive Assistant is expected to manage work that is often sensitive and confidential in nature.This role will is hybrid/remote 2/3 days per week to either Farmington, CT or Bar Harbor, MEKey Responsibilities & Essential Functions• Establishes and operates an efficient office by performing a wide range of complex administrative tasks;• Manages an extremely active calendar of appointments;• Completes expense reports;• Receives and prioritizes correspondence and acts in drafting correspondence, forwarding for action, and/or distributing for information;• Organizes meetings and events, including preparation of materials and presentations, and coordinating all logistics;• Obtains, compiles and extracts information from a variety of resources to prepare document, reports, and briefing papers;• Edits, proofs, and formats a wide variety of documents;• Prepares draft meeting minutes and circulates to participants;• Coordinates all travel arrangements;• Initiates purchase requisitions for supplies, services, and equipment;• Assists in budget development by updating all budget files, assessing, and making appropriate recommendations on expenditure levels and other related financial issues based on analysis of previous yearly trends and expenditures;• Prioritizes needs while troubleshooting conflicts; makes judgments and recommendations to ensure smooth day-to-day engagements;• Works closely with the VP, Human Resources in preparation for upcoming commitments and anticipates needs in advance of meetings;• Ensures timely management of all communications, providing a bridge for smooth communication between the VP, Human Resources office and internal and external constituents;• Exercises excellent judgment and discretion with highly confidential information with urgency and care, and exhibits considerable tact, reasoning skills and subtlety;• Performs chief of staff and project management functions, keeping VP, Human Resources direct reports on task with assigned deliverables, projects, and meeting preparation;• Manages content on HR websites;• Performs other related duties as needed and assigned.Knowledge, Skills, and Abilities• High School Diploma or GED, Bachelor's degree preferred 5+ years of prior related experience• Proven ability to handle confidential information with discretion;• Knowledge of administrative processes as would typically be acquired through work experience in a professional business environment working with senior level management;• Prior experience planning large meetings and events• Writing skills sufficient to compose complex and executive level correspondences;• Proficient with MS Office, conferencing platforms (e.g., Zoom, Teams, etc.), and enterprise programs (e.g., HRIS, financial systems, travel programs, etc.);• Financial acumen to assist with budget development and monitoring;• Demonstrated success in managing multiple projects to successful completion with demanding deadlines and changing priorities;• Demonstrated ability to work collaboratively, lead, and administer projects of JAX wide importance;• Excellent project and event management skills;• Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact, and diplomacy;• Must be flexible and available for after-hours support.• Exceptional organizational and time management skills, with the ability to multi-task, manage conflicting priorities and meet deadlines;• Demonstrated ability to exercise good judgment on a consistent basis in decision making, critical confidentiality and discretion on sensitive topics;Pay Range: $63,744 - $106,723 based on total years of related experienceAbout JAX:The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit www.jax.org​​​​​​​.EEO Statement:The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.