Let’s get started
By clicking ‘Next’, I agree to the Terms of Service
and Privacy Policy
Jobs / Job page
Billing Specialist image - Rise Careers
Job details

Billing Specialist

Company Description

The Vertex Companies, LLC (VERTEX) is a global $150M professional services firm that offers integrated forensic consulting, expert witness services, construction project advisory, and compliance and regulatory consulting to a myriad of markets and industries. Our brand purpose is to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do, continuously learn, and take pride in your work.

Job Description

We are seeking an enthusiastic, self-motivated team player who is able to thrive in a fast-paced office environment.  The Billing Specialist is an integral part of our billing team, providing financial, administrative, and clerical services to ensure accuracy and efficiency within the accounting department. Being a professional services AEC firm, we work with our clients on a billable project basis. The overall scope of the role includes client project setup, billing, client record maintenance and client project reporting.

What You’ll Do – more specifically

  • Establish new client project records in the accounting system.
  • Accurately prepare and send client invoices.
  • Interact with internal and external resources to resolve client billing discrepancies.
  • Review client records and project financial data to ensure completeness and accuracy.
  • Work closely with VERTEX Project Managers on contract administration.
  • Provide support to other departments regarding accounting procedures and requirements.
  • Maintain data accuracy and integrity.
  • Create and distribute billing reports.
  • Assist with special projects as needed.

Qualifications

  • High school degree or equivalent, Bachelor’s degree preferred, but not necessary.
  • 1-3 years of general accounting experience preferred.
  • Knowledge of general accounting procedures and related computer applications.
  • Proficient in computer data entry and management (speed and accuracy).
  • Strong organizational skills with the ability to manage multiple competing priorities effectively.
  • Dependable: takes ownership of work and ensures completion by deadlines.
  • Ability to work independently and in a team environment.
  • Knowledge of Deltek Accounting and MS Office a plus.

Additional Information

All your information will be kept confidential according to EEO guidelines.

VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including, healthcare (with multiple plan options) and dental; Company-paid Life Insurance, Short Term Disability, and Long-Term Disability. We offer a 401k plan with immediate match and vesting, Flex Spending Account, Employee Assistance Program, and other perks.  We provide a generous paid time off plan for eligible employees including 15 days of vacation, 64 hours of sick time, and 9.5 paid holidays (prorated for eligible part-time employees).  Our “Lifetime of Learning” program also offers tuition reimbursement and additional support for pursuing advanced education, to help employees grow their skills and careers.

VERTEX is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you require assistance to complete any part of the application process, please contact our Recruiting team at [email protected].

NOTICE TO THIRD PARTY AGENCIES:

Please note that VERTEX does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.

Average salary estimate

$57500 / YEARLY (est.)
min
max
$50000K
$65000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Billing Specialist, The Vertex Companies, LLC

At Vertex Companies, LLC, we're on the lookout for a talented Billing Specialist to join our dynamic team in Weymouth, MA! As a part of our global professional services firm, which thrives on ensuring better outcomes across various markets, you'll play a pivotal role in our accounting department. Your main responsibility will be to handle the financial and administrative tasks essential to the billing process. If you thrive in fast-paced environments and enjoy working with diverse projects, this is the right place for you. You'll establish new client project records, prepare invoices, and maintain thorough and accurate client records. Collaborating closely with our Project Managers, you'll assist in contract administration and tackle any customer billing discrepancies that arise. Beyond playing an integral role in maintaining data accuracy and integrity, you'll also create and distribute insightful billing reports. We're looking for someone who's dependable and capable of juggling multiple priorities with excellent organizational skills. Although a Bachelor's degree is preferred, relevant experience of 1-3 years in general accounting will also make you a stellar fit. Plus, with our robust benefits and a commitment to continuous learning, you’ll find that at Vertex, your career will thrive in an environment that encourages growth and camaraderie.

Frequently Asked Questions (FAQs) for Billing Specialist Role at The Vertex Companies, LLC
What are the primary responsibilities of a Billing Specialist at Vertex Companies, LLC?

As a Billing Specialist at Vertex Companies, LLC, your core responsibilities include establishing new client project records, accurately preparing and sending invoices, and maintaining client records. You will also work closely with Project Managers to support contract administration and help resolve any billing discrepancies, ensuring that all project financial data remains accurate and comprehensive.

Join Rise to see the full answer
What qualifications are required for the Billing Specialist position at Vertex Companies, LLC?

To be considered for the Billing Specialist role at Vertex Companies, LLC, you should possess at least a high school diploma, though a Bachelor's degree is preferred. Additionally, having 1-3 years of general accounting experience and knowledge of general accounting procedures is advantageous. Proficiency in data entry and management, alongside strong organizational skills, will help ensure your success in this position.

Join Rise to see the full answer
What kind of training and development opportunities does Vertex Companies, LLC offer for Billing Specialists?

Vertex Companies, LLC prioritizes employee growth through their 'Lifetime of Learning' program, which offers tuition reimbursement and various resources for professional development. As a Billing Specialist, you'll not only work in a supportive environment but also have access to continuous learning opportunities to help elevate your career.

Join Rise to see the full answer
What technology and software are utilized by Billing Specialists at Vertex Companies, LLC?

Billing Specialists at Vertex Companies, LLC use various software and technological tools such as Deltek Accounting and MS Office for effective data management and billing procedures. Familiarity with these applications is preferred, as they enhance the accuracy and efficiency of your responsibilities within the accounting department.

Join Rise to see the full answer
What is the work environment like for a Billing Specialist at Vertex Companies, LLC?

The work environment for a Billing Specialist at Vertex Companies, LLC is collaborative and fast-paced. You'll be part of a dedicated team within the accounting department, working alongside various internal stakeholders while managing multiple priorities effectively. The culture encourages camaraderie, ownership of your work, and the chance to grow both personally and professionally.

Join Rise to see the full answer
Common Interview Questions for Billing Specialist
Can you explain your experience with billing and invoicing procedures?

When answering this question, share specific examples from your previous roles where you handled billing and invoicing, outlining the processes you followed and any software you used. Highlight how you ensured accuracy and efficiency in your work regarding customer records and invoicing.

Join Rise to see the full answer
How do you manage competing priorities in a fast-paced work environment?

Discuss your strategies for prioritizing tasks, perhaps by using tools like to-do lists or project management software. Give examples of situations where you've successfully handled multiple tasks under time constraints to demonstrate your organizational skills.

Join Rise to see the full answer
Describe a time when you resolved a billing discrepancy. What steps did you take?

Use the STAR (Situation, Task, Action, Result) method to describe a specific scenario. Begin by outlining the situation, the task at hand, the actions you took to resolve the discrepancy, and the outcome, emphasizing your problem-solving skills.

Join Rise to see the full answer
What software have you used for accounting and billing?

Mention any relevant software you've worked with, particularly those that align with what Vertex Companies, LLC utilizes, such as Deltek Accounting. Explain how you've leveraged these tools to enhance your productivity and accuracy in billing tasks.

Join Rise to see the full answer
What motivates you to work in billing and accounting?

Share your passion for detail, organization, and ensuring financial accuracy. Discuss how you find satisfaction in contributing to a team and how the billing process can directly impact client relationships and overall company success.

Join Rise to see the full answer
How do you ensure the accuracy of the financial data you manage?

Detail your methods for routine checks and maintaining data integrity, including double-checking information, reconciliation processes, and utilizing accounting software features to ensure that all entries are correct and validated.

Join Rise to see the full answer
What do you think are the most important skills for a Billing Specialist?

Highlight essential skills such as attention to detail, strong organizational capabilities, effective communication, and proficiency in relevant software. Explain how these skills contribute to the overall success of the billing department.

Join Rise to see the full answer
How do you handle feedback or criticism about your work?

Demonstrate your openness to feedback and how you view it as a fundamental part of growth. Provide examples of how you've positively reacted to feedback and made adjustments to improve your performance.

Join Rise to see the full answer
In your opinion, why is it important to maintain good relationships with clients in billing?

Discuss the critical nature of maintaining clear communication and trust with clients to foster strong relationships. Highlight how billing accuracy and responsiveness to inquiries can lead to higher client satisfaction and retention.

Join Rise to see the full answer
What steps would you take if you noticed a recurring error in billing?

Talk about the importance of identifying patterns in errors, conducting investigations to determine the cause, and implementing processes or training to prevent recurrence. Sharing a well-thought-out action plan will demonstrate your proactive nature.

Join Rise to see the full answer
Similar Jobs
Photo of the Rise User
Posted 20 hours ago
Photo of the Rise User
Posted 16 hours ago
Photo of the Rise User
Posted 2 days ago
Photo of the Rise User
Posted 13 days ago
Photo of the Rise User
gpac Hybrid Post Falls, ID
Posted 6 days ago
Photo of the Rise User
Posted yesterday
Photo of the Rise User
Posted 3 days ago
Photo of the Rise User
Posted 2 days ago
Photo of the Rise User
Banner Bank Hybrid Greenview, California
Posted 8 days ago

Founded in 1995 and headquartered in Weymouth, Massachusetts, VERTEX is an AEC firm that delivers integrated Forensic, Engineering, Construction, and Environmental solutions on complex projects that span the globe.

23 jobs
MATCH
Calculating your matching score...
FUNDING
DEPARTMENTS
SENIORITY LEVEL REQUIREMENT
TEAM SIZE
EMPLOYMENT TYPE
Full-time, on-site
DATE POSTED
December 14, 2024

Subscribe to Rise newsletter

Risa star 🔮 Hi, I'm Risa! Your AI
Career Copilot
Want to see a list of jobs tailored to
you, just ask me below!