Route Accounting Coordinator

As a Route Accounting Coordinator at Tri-Eagle Sales, your key responsibilities include efficiently managing route settlements for drivers, processing customer payments, and maintaining precise records of deposits and discrepancies. You will run end-of-day procedures in our Encompass system, provide excellent customer service by keeping customer accounts up-to-date, and assist with invoice variances. Moreover, you'll be involved in credit card reconciliation with the Accounting Manager and track HEMP licensing to ensure compliance with regulations.

To be considered for the Route Accounting Coordinator position at Tri-Eagle Sales, candidates should possess at least a high school diploma or G.E.D. with one year of relevant experience. Familiarity with basic accounting principles is advantageous. Additionally, applicants should be proficient in Microsoft Excel and Word, displaying solid organizational and time management skills, exceptional attention to detail, and a proactive approach to problem-solving.

While prior accounting experience is not mandatory to apply for the Route Accounting Coordinator role at Tri-Eagle Sales, it is certainly a plus. Familiarity with basic accounting principles can help you navigate the duties more effectively and provide a strong foundation for learning the ins and outs of our processes.

As a Route Accounting Coordinator at Tri-Eagle Sales, you can expect a friendly and collaborative work environment. Our dynamic team values communication and teamwork, ensuring that everyone feels appreciated. You'll work in an office setting with moderate noise levels, occasionally close to mechanical equipment, but the atmosphere is supportive and geared towards efficiency and growth.

Route Accounting Coordinators at Tri-Eagle Sales enjoy a range of benefits including paid time off, 401(k) matching, health, vision, and dental insurance, as well as employer-paid life and long-term disability coverage. We believe in supporting our employees both in their professional and personal lives, ensuring they feel valued and secure.

In an interview, emphasize your systematic approach to resolving discrepancies. Explain how you would first analyze the records closely, gather relevant documents, and work logically through the numbers to identify errors. Highlight any past experiences in which you successfully resolved financial discrepancies and the skills you used in that process.

When answering this question, focus on specific Excel functions you've mastered, such as data entry, formulas, and creating pivot tables. Discuss how you have leveraged Excel to track financial data or streamline tasks in previous positions, emphasizing your comfort level with spreadsheets, which is crucial for the Route Accounting Coordinator role.

A great answer would involve outlining a step-by-step process that prioritizes attention to detail. You could mention verifying driver route details against deposits, cross-checking payments, double-checking calculations, and conducting reconciliations. Emphasize the importance of accuracy to maintain operational efficiency and foster trust within the team.

Discuss your time management strategies, such as creating to-do lists, setting deadlines, and evaluating the urgency of tasks. You could provide an example of a previous experience where you effectively managed multiple priorities, illustrating your ability to stay organized and maintain quality work under pressure.

Share your belief in the importance of collaboration and positivity in the workplace. You could mention how you enjoy supporting colleagues and fostering a sense of teamwork. Providing examples of how you have contributed to teamwork in past roles, such as training new hires or stepping in during busy times, would strengthen your response.

Explain how you approach getting to the bottom of discrepancies. This may include reviewing account histories, communicating with involved parties, and analyzing previous invoices. Providing a past experience where you successfully resolved an issue showcases your practical skills effectively.

Discuss the importance of proactive communication and attention to detail when handling customer accounts. You could mention providing timely updates on their accounts, being responsive to any inquiries, and ensuring accurate and thorough record keeping to minimize errors. These practices help keep customers satisfied and engaged.

In your answer, talk about any relevant experiences you have with compliance in previous roles. If not, express your willingness to learn. You can mention the importance of staying updated with regulations and how you would regularly check resources or attend training to ensure you are compliant with HEMP licensing.

Share specific examples to demonstrate your problem-solving techniques. Highlight how you identify problems quickly, analyze the necessary information, and take actionable steps to resolve them. Showing past instances where your problem-solving skills led to positive results can strengthen your response.

To answer this, provide examples of situations where you successfully achieved goals both solo and as part of a team. Describe how you balance the two roles, for instance, by managing your own tasks while also supporting team initiatives. This shows versatility and adaptability, important attributes for a Route Accounting Coordinator.