Program Coordinator, NICU Research and SET Center
Department
BSD PED - Neonatology - Claud Lab
About the Department
With a bed capacity of 71 beds, the NICU in Comer Children's Hospital is one of the largest Level III NICUs in Chicago and a major referral center for the sickest newborn infants with the most complex conditions throughout Illinois and Northwest Indiana. It has close to 850 admissions per year accounting for over 21,000 patient bed-days. In collaboration with the Maternal-Fetal Service, Neonatology runs the University of Chicago Perinatal Network with over 10 affiliated community hospitals. A state-of-the-art facility, the NICU offers critically-ill infants with innovative mode of interventions. Our Small Baby Unit, the first in the state, serves the most premature infants less than or equal to 28 weeks and offers the specialized care they require.
The Center for the Science of Early Trajectories (SET) is composed of a diverse network of basic scientists, physician scientists, and clinicians working collaboratively to transform infant development research and establish a biologic map of the development of pre- and neonatal infants. Preterm infants are at risk for poor neurodevelopmental outcome due to their degree of prematurity, hospital course, and home environment. The SET Center fosters and supports research into the biological development of preterm infants through various initiatives, programs, and collaborations.
Job Summary
The Coordinator will report to the Director of Neonatology Research and the Center Manager of the SET Center and will be tasked with ensuring that both the Section and the Center’s programs continue to run, in particular the research programs. This person will maintain the IRB approvals and manage any other regulatory paperwork. The Coordinator will also assist in maintaining the daily operations and event planning including workshops, conferences, colloquia, training programs, community outreach, etc. They will help liaison with other offices on campus in support of research programs such as CRI, OCR, HIRO, or OCR.
Responsibilities
NICU Research Support:
Supports the regulatory compliance of Neonatology research projects.
Writes human subjects permission protocols and amendments for IRB permission, and obtains other research permits as needed.
Supports a portfolio of projects; assists project team members, PIs, external partners, and stakeholders to push projects forward and achieve research goals.
Assists with the coordination of research activities, communications with partner agencies, and managing project deliverables.
Maintains technical and administrative support for a research project.
Plans and conducts quality assurance reviews and recommends changes as appropriate.
Interacts with faculty, researchers and Research Cores for research program work or information.
Collects and enters data into databases as needed.
Center Initiatives:
Disseminates relevant information internally and externally including relevant research, activities, events, programs, and opportunities.
Ensures proper IRB approvals and regulatory compliance.
Assists with the development of print and electronic resources, presentation materials, outreach efforts and a strong brand for the Center.
Analyzes program budgets and uses a moderate/high level of authority to recommend or makes budgetary recommendations.
Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
Manage the daily administrative operations of the Center and support day-to-day administrative needs:
Ensure all office materials are ordered and stocked.
Use University systems to initiate financial transactions (procurement, reimbursements) and monitor spending reports for errors.
Scheduling and Meetings:
Provide administrative support for faculty-led committees and the development and documentation of Center rules, policies, and procedures.
Follow up on departmental decisions to ensure effective implementation.
Set up meetings as needed for Center.
Event Planning:
Gather all required components to create a successful and streamlined event.
Track project expenses.
Produce digital graphics and marketing materials (advertisements, posters, programs, and websites).
Liaison with outside vendors.
Other Duties:
Analyzes program budgets and uses a moderate/high level of authority to recommend or makes budgetary recommendations.
Interacts with faculty, researchers and staff for committee work or information.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
University degree in science or business.
Experience:
Previous experience in a research setting.
Preferred Competencies
Self-starter who can operate in a complex administrative environment with limited oversight.
Excellent interpersonal, oral, and written communication skills.
Strong problem-solving skills.
High degree of professionalism and emotional intelligence.
Attention to detail.
Ability to handle multiple tasks simultaneously and under tight deadlines.
Application Documents
Resume (required)
Cover letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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