Administrative Coordinator, Medical Oncology

UHN is Canada’s No. 1 hospital and the world’s No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members. UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and its only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union
Site: Princess Margaret Cancer Centre
Department: Medical Oncology and Hematology
Reports to: Program Manager, Division of Medical Oncology and Hematology 
Grade: N0:04
Hours: 37.5/week 
Salary: $56,882 - $71,097 per annum (To commensurate with experience and consistent with UHN compensation policy)
Status: Permanent Full Time
Closing Date: March 25, 2025

Position Summary

The Administrative Coordinator acts as a facilitator and resource for the Division of Medical Oncology and Hematology and external organizations on administrative matters, the principal responsibilities include: coordinating administrative activities; providing support with financial activities; ensuring the efficient and effective operation of external collaborations; working on select projects as assigned and/or requested; Performing cross-functional and/or other duties consistent with the job classification, as assigned or requested. This is a hybrid model position.

Duties

• Organize meetings with members of external organizations and the physician lead in Medical Oncology and Hematology
• Assist the physician lead with reports, forms and letters pertaining to external collaborations
•  Assist with Initiatives such as strategic plans and grants. 
• Assist with gathering and presenting analytics
• Perform financial duties such annual budget planning and ongoing tracking/ projections
• Perform ongoing organizational tasks such as creating meeting agendas, taking meeting minutes, 
• Manage communications with collaborators including regular email communication, creation and dissemination of documents

• At minimum completion of a two year community college program in healthcare administration or recognized equivalent required. 
• At minimum over 4 years up to and including 6 years of practical and related experience and/or 2 years on-the-job training required.
• Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
• Experience working in a health care environment and teaching hospital an asset.
• Excellent interpersonal and customer service skills required.
• Excellent organization and time management skills required.
• Excellent verbal and written communication skills required.
• Ability to produce high quality and accurate work in accordance with Hospital standards required.
• Ability to work well under pressure required.
• Ability to use good judgment in assessing difficult situations required.
• Ability to work independently and as a team player required.
• Ability to perform duties in a self-directed manner required.
• Knowledge of general office practices, procedures and standards required.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.