Operations Manager

Job ID 37212 ... Location Tampa, FL Full/Part Time Full-Time Regular/Temporary Regular Position Details Dept Number/Name: 0-1203-000 / CAS Centers & Institutes College Division: Acad Affairs-Coll of ArtsandSci Salary Plan: Administrative Job Code/Title: 4380 / Operations Manager Hiring Salary/Salary Range: Commensurate w/ Experience Position Number: 00051417 Work Schedule: On Campus with option for hybrid schedule upon completion of training period. ORGANIZATIONAL SUMMARY: The College of Arts and Sciences is the intellectual heart of the University of South Florida. We are a community of teachers and scholars united in the belief that broadly educated people are the basis of a just, free, and prosperous society. By focusing on the big questions facing all of humanity, we prepare students for successful, socially responsible personal and professional lives. By conducting innovative, interdisciplinary research and scholarship, we advance knowledge in ways that prepare us to address complex social and scientific problems and enhance the quality of life for people and communities. POSITION SUMMARY: This position provides support to college-level Centers and Institutes as identified by the Dean and leadership team for Center and Institute Administration. It serves as a liaison between Center and Institute Directors and various centralized departments within the college and larger university systems, including the Business and Finance Support Services Team, CAS Events and Marketing Team, USF Foundation, Contract Management, and Procurement. The role oversees all facets of the daily operations and business practices of the organizational unit, ensuring compliance with university, state, and federal laws, policies, and regulations. RESPONSIBILITIES: Administrative Support for Centers and Institutes: Manage day-to-day operations by performing administrative duties to support college-level centers and institutes, exercising discretion and judgment based on operating guidelines and university policies. Work with the Unit Research Administrator regarding purchasing, expenditure and budget transfers, coordinating travel, grant and contract expenditure support. Partner with the Unit Research Administrator to submit annual and septennial evaluations and reports in compliance with BOG Regulations. Respond to and initiate inquiries related to purchasing, personnel, facilities, administration, and specialized programs. Explain policies, answer questions, and independently resolve problems. Compose and prepare correspondence, memoranda, manuals, and reports using appropriate word processing and spreadsheet tools. Stay current with changes in USF policies and GASB Accounting Standards to ensure compliance. Faculty Support and Administration: Facilitate faculty activity reporting using the AFD-FAR/Archivum system. Provide administrative support for mid-tenure, tenure, and promotion applications. Schedule general faculty meetings, prepare materials, and take minutes as needed. Assist with annual faculty reviews, annual assignments, and workload management. Support faculty awards procedures. Presentation and Marketing Material Preparation: Prepare presentation materials for use by others, editing content and incorporating appropriate graphic design elements. Create basic web content, event flyers, and other marketing materials. Develop materials to effectively convey the work of Centers and Institutes to stakeholders on and off campus. Business and Finance Support Services (BFSS): Act as the primary liaison facilitating communication between the academic department and Business & Finance Support Services. Perform Other Duties as Assigned POSITION QUALIFICATIONS: MINIMUM: This position requires a High School diploma or equivalent with four years of customer service related experience including at least one year of supervisory experience. FLSB1310 Equivalency: 4 years of directly relevant experience may be substituted for bachelor's degree. 6 years of directly relevant experience may be substituted for master's degree. PREFERRED: A Bachelor's degree in Business Administration or Public Administration, or another appropriate field. The ideal candidate will have experience working in higher education and demonstrate excellent organizational skills as well as excellent communication skills. USF Tampa Information for Applicants This position is subject to a Level 1 criminal background check. Job Opening Number: 37212 Posting Date: 06/12/2024 Posting End Date: 06/19/2024 How To Apply Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume. Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position. Click here for additional tutorial information. To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu. Equal Employment Opportunity USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace. The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator. USF's Equal Opportunity Affirmative Action Statement. Federal Rights Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA). Work Location Campus map and location overview: USF - Tampa Campus About USF The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference. Working at USF With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more. To learn more about working at USF please visit: Work Here. Learn Here. Grow Here