Contract Administrator

Job Summary:This is a position within International Academic Programs (IAP), a unit in The International Division, which serves as the central study abroad office at UW-Madison. IAP administers more than 300 campus-wide study abroad, domestic study away, & internship programs and annually sends over 2,900 UW-Madison students off-campus. Further information about IAP can be found online: http://www.studyabroad.wisc.eduThis is a multi-functional position which provides critical administrative and compliance support of IAP programs through management of all related contracts and appointments.Responsibilities:Provides administrative oversight of all contractual agreements. Responsible for filing agreements and supporting documentation, activity reporting, and compliance with university policies and procedures.• 40% Analyzes contracts to ensure compliance with contractual obligations, university policies, and regulations• 20% Manages and performs contract entry into management system to ensure accuracy of contract terms and maintain internal controls• 40% Reviews and modifies existing contracts for consistency and accuracyTasks:• Draft, analyze, review, revise, route to full execution, and retain all contracts and agreements following established processes• Maintain and revise all contracts and agreement templates as needed• Manage tracking sheets for all contracts and agreements, ensuring compliance with established timelines• Ensure compliance with specific contractual obligations, such as tracking completion of required trainings and other tasksInstitutional Statement on Diversity:Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.For more information on diversity and inclusion on campus, please visit: Diversity and InclusionEducation:PreferredBachelor's degree preferred in relevant field.Qualifications:Ability to work in a team-oriented, collaborative environmentDemonstrated experience working independently with strong attention to detail, resourcefulness, and organizational skills to meet important deadlines in a high-traffic, high-demand environmentDemonstrated commitment to and experience working with diverse populationsExcellent interpersonal communication (oral and written) skills, and a sense of humorWork Schedule:This is a full time position, Monday through Friday from 8:00 a.m.-4:30 p.m. or can be flexible within business operating hours.Work Type:Full Time: 100%This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.Appointment Type, Duration:Ongoing/RenewableSalary:Minimum $31.25 HOURLYDepending on QualificationsAdditional Information:Diversity and inclusion are primary values for the International Academic Programs (IAP) and are integral to achieving our strategic goals. We seek candidates with an awareness of and commitment to the principles of diversity and inclusion across all spectrums.This is a hybrid position which will require a combination of in-person work on-campus and remote work.How to Apply:Please submit a cover letter, CV/Resume, and a list of three professional references through the online jobs portal by the assured consideration date.Contact:Kristine Schuttekristine.schutte@wisc.edu608-262-5804Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.Official Title:Contract Administrator(AD029)Department(s):A10-INTL DIVISION/INTL DIVISIONEmployment Class:University Staff-OngoingJob Number:305390-CPThe University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click hereIf you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.