Space Management Assistant Director

Job Summary:The School of Medicine and Public Health (SMPH) is seeking a Space Management Assistant Director who will work in partnership with the Senior Associate Dean for Basic Research, Biotechnology and Graduate Studies to direct and manage allocation of the school's physical space. The SMPH has a footprint of over 2 million square feet across multiple buildings and leased spaces. The Assistant Director will assist in the development of a strategic space management analysis; implementation of a model to address long-term space allocation needs; and advancement of sustainable solutions. The Assistant Director will serve as the SMPH space management liaison to the school's departments/centers/units, UW-Madison's Space Management Office, and UW Health.Reporting to the Senior Associate Dean for Basic Research, Biotechnology and Graduate Studies, the Assistant Director engages in strategic planning to ensure the office effectively supports the needs of the school's faculty, staff, learners and external partners. The Assistant Director ensures that policies, procedures, and standards are maintained and develops processes and procedures to improve the school's space management operations. The Assistant Director designs, implements and evaluates operations to align with the office's strategic direction, particularly those related to space management.This position will establish an accurate record of how space is currently allocated, analyze space usage, and make recommendations to the senior associate dean for improved efficiency and productivity of space. This position will also oversee implementation of Facilities Management Systems (FM:Systems), an industry-standard software used by UW Health and soon to be implemented by UW-Madison.Responsibilities:Assists in the development and implementation of facilities planning initiatives and guides the work of staff responsible for collecting, organizing, verifying, and reporting facilities data to provide informed solutions promoting the effective utilization of resources and provide facility planning solutions.• 15% Assists with the development and execution of strategic facilities planning analysis and research to determine long term facility needs• 25% Schedules logistics and secures resources to resolve institutional facility issues, recommending alternatives where necessary• 10% Serves as the unit liaison to internal and external stakeholder groups providing organizational information to ensure timely and safe transitioning of major construction or remodeling projects• 20% Assists with developing operating policies and procedures to comply with regulations, best practices, and institutional objectives• 10% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees• 20% Work in partnership with the Senior Associate Dean for Basic Research, Biotechnology and Graduate Studies to direct and manage allocation of the school's physical spaceInstitutional Statement on Diversity:Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.For more information on diversity and inclusion on campus, please visit: Diversity and InclusionEducation:RequiredBachelor's DegreeQualifications:Required Qualifications- Minimum 3 years of professional experiencePreferred Qualifications- Professional experience in space planning or related field- Experience with Facility Management Systems (FM:Systems)- Experience with Autodesk AutoCAD- Professional experience in higher education- Background in basic and/or translational science in the biological sciences- Excellent written communication skillsPreferred Skills and Abilities- Excellent organizational skills- Excellent customer service skills- Excellent oral communication skills- Exceptional interpersonal and communications skills- Ability to manage multiple priorities and respond to competing demands- Strong problem-solving and analytical thinking skills- Ability to manage sensitive information with discretion and confidentialityWork Type:Full or Part Time: 80% - 100%This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.Appointment Type, Duration:Ongoing/RenewableSalary:Minimum $96,220 ANNUAL (12 months)Depending on QualificationsThe starting salary for the position is $96,220 but is negotiable based on experience and qualifications.Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/) and (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)Additional Information:University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.How to Apply:To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.Contact:Kelly Rosekbeall@wisc.edu608-265-8069Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.Official Title:Facilities Plng Asst Dir(FP011)Department(s):A53-MEDICAL SCHOOL/ADMIN/DEAN,RSRCH,GRAD,BIOEmployment Class:Academic Staff-RenewableJob Number:305105-ASThe University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click hereIf you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.