Executive Assistant to CEO - Contract to Hire

Job Description: We are seeking a highly organized and proactive Executive Assistant with experience working for a CEO or executive in a US-based tech company within the past three years. The ideal candidate will be detail-oriented, efficient, and capable of handling a wide range of administrative and executive support-related tasks... This will be a full time role. The candidate will need to overlap a decent amount of hours with MST time in the United States. They will need to use Slack to communicate and Notion for organization. Key Responsibilities: • Run Payroll: Manage payroll processes to ensure timely and accurate payment of salaries. • Pay Contractors: Handle payments to contractors and manage related documentation. • Add Commission: Calculate and add commission for sales and other team members. • Pay Invoices/Add to Melio: Ensure all invoices are paid on time and properly recorded in Melio. • Manage Receivables: Monitor incoming payments for IOs (Insertion Orders), Super, and other revenue streams to ensure timely collection. • Send Data to Accountants: Compile and send necessary financial data to accountants for accurate financial reporting. • Calendar Management: Coordinate and manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. • Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and correspondence. • Travel Coordination: Arrange travel logistics for the CEO and executive team, including flights, accommodations, and itineraries. • Meeting Preparation: Prepare agendas, materials, and follow-up notes for meetings. • Project Management: Assist in the planning and execution of special projects and initiatives. • Office Management: Ensure smooth day-to-day operations, including ordering supplies, managing office resources, and maintaining office systems. • Confidentiality: Handle sensitive information with the utmost discretion and confidentiality. Qualifications: • Experience: Proven experience as an Executive Assistant to a CEO or executive in a US-based tech company within the past three years. • Skills: Strong organizational, multitasking, and time-management skills. • Communication: Excellent verbal and written communication skills. • Tech-Savvy: Proficient in using office software, including Microsoft Office Suite, Google Workspace, and other relevant tools. • Financial Acumen: Basic understanding of financial processes and familiarity with payroll, invoicing, and commission calculations. • Attention to Detail: High level of accuracy and attention to detail in all tasks. • Problem-Solving: Ability to anticipate needs and proactively address issues before they arise. • Flexibility: Adaptable to changing priorities and able to work independently as well as part of a team. Benefits: • Competitive pay • Opportunity to work with a dynamic and passionate team • Growth and development opportunities within a fast-growing company If you are a dedicated and experienced Executive Assistant looking to support a dynamic CEO in a fast-paced tech environment, we would love to hear from you