Executive Assistant (Open to both U.S. Citizens and Federal Employees)

SummaryYou will serve as the Executive Assistant to the General Counsel in the Office of the General Counsel and will provide a wide variety of office management and administrative services, which contribute immeasurably to conserving the General Counsel’s time. In addition, you will be part of an executive support team responsible for providing administrative support to the Deputy General Counsel, Senior Counsel, and other attorneys who support the General Counsel, as needed.Learn more about this agencyHelpDutiesAs An Executive Assistant, You Will• Coordinate and calendars, schedule appointments, conferences, briefings, and meetings in a fast paced environment. Determine meeting approach: virtual, hybrid, in person, and provide needed support. Obtains necessary materials. Manages technology and greets visitors.• Prepare travel authorization and vouchers as documentation of official travel. Develop trip itineraries and coordinates travel arrangements in town and outside of the D.C. area.• Prepare executive summaries of proposals and communications going to the General Counsel for review and/or approval.• Respond to emails on behalf of the General Counsel.• Coordinate weekly highlights reports and monthly Chief Counsels’ reportsThe ideal candidate will independently plan and assist in carrying out assignments, and other administrative functions. Candidate must have excellent communication and collaboration skills and have experience exercising tact, discretion and handling information of sensitive and/or confidential matters.HelpRequirementsConditions of Employment• You must be a U.S.Citizen and eligible for consideration.• You must meet specialized experience to qualify.• Required documents must be submitted by the closing date.• Submit application and resume online by 11:59 PM EST on the closing date.Conditions Of Employment• SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.• PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed).• TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.• DEU REQUIREMENTS: Applicants selected under delegated examining procedures may be required to successfully complete a one-year probationary period (unless already completed).• TELEWORK ELIGIBILITY: This position may be eligible for occasional and/or regularly scheduled telework. The number of telework days approved will be determined by your immediate supervisor or manager following the agency’s telework policy and guidance. If participating in the telework program, you will be required to sign a telework agreement detailing agency telework policy requirements, working conditions, and expectations for the position.QualificationsTo meet the minimum qualifications for this position, you must meet the specialized experience qualifications.To Qualify For The Grade 12, You Must Have At Least One Year Of Experience Equal Or Equivalent To The GS-11 It Must Include• Experience managing and carrying out the administrative functions of an office pertaining to travel, executive correspondence, records management and serving as the technical expert for advising on organizational and administrative policies and practices to support the mission of the program.KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:• Communication - Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example,facts, ideas, or messages) in a clear, concise, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience. Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); listens to others, attends to nonverbal cues, and responds appropriately.• Administrative and Project Management - Knowledge of the principles, methods, or tools for developing, scheduling, planning, prioritizing, coordinating, and managing projects and resources to accomplish assignments and execute business functions.For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4All applicants must meet all qualification requirements by the closing date of this announcement.Additional informationFOREIGN EDUCATION must be reviewed by an organization recognized by the U.S. Department of Education. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.The Fair Chance to Compete for Jobs Act prohibits the Department of Transportation and its Operating Administrations from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code• 9202(c) and 5 C.F.R• 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Transportation by email at, FairChanceAct@dot.gov. To learn more, please visit our page at: The Fair Chance to Compete Act | US Department of TransportationThis announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.Read more• Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.DOT, OFFICE OF THE SECRETARYSubmit Application and Documents Online1200 New Jersey Ave SE / HAHR - 50Washington, District of Columbia 20590United States