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US Payroll Specialist

Mejuri is the category-defining fine jewelry brand designing high-quality pieces created to be worn every day. Feeling disconnected from an industry that typically markets to men, co-founder and CEO Noura Sakkijha leveraged her learnings as a third-generation jeweller to rethink the way women purchase jewelry—for themselves. In only seven years, and with a team of over 75% women, Mejuri has shipped over one million orders and opened eight retail stores across the globe, all while introducing new products weekly.

As part of Noura’s original vision to empower women to invest in themselves, the brand launched the Mejuri Empowerment Fund to support underrepresented women and non-binary individuals with the tools to empower themselves. Mejuri continues to reach new customers through exciting community initiatives and expansion into international markets, such as the UK, Australia and Germany.

We are a team of retailers, creatives, technologists and strategists, and we are looking for someone special to join our team.

Who You'll Be Working With:

Hi, my name is Lucy Li and I’m the Payroll Manager at Mejuri, looking for a US Payroll Specialist to join our growing Payroll team. I have been with Mejuri for over 2 years, and I’ve had the privilege of scaling Mejuri’s payroll process to keep pace with the exponential growth the business has enjoyed in the last several years. I currently oversee the management of the payroll function for 400+ employees across Canada, United States, and United Kingdom, ensuring compliance with local legislation. What I love about Mejuri is its empathy-led culture that is communicated from the top, and how much room there is to grow alongside the business.

The Role:

In this role you will have the opportunity to own our US payroll function, while developing skills in Canadian and international payroll as well. You will also be partnering cross-functionally and supporting the implementation of a new payroll system. We are looking for someone with a strategic mindset and a focus on effectively scaling a payroll function, who will be able to be a partner to the Payroll Manager as we work towards building a best in class payroll department. This is an exciting time to join the team, as Mejuri looks to grow and expand into new territories, and take the next step towards becoming a world class jewelry brand.

What You'll Do:

Processing payroll accurately, on time and in compliance with legislative requirements across all states and to monitor legislative changes that affect our US payroll.
Manage the Company’s multi-location payroll (including but not limited to New York, California, Massachusetts, Texas) and keep a record of all employee compensations and deductions in accordance with localized regulations/laws.
Monitor our relationship with various State tax/UI/PFML authorities, and assisting with the setup of accounts with these entities as needed
Independently track and communicate US payroll needs to the Payroll Manager clearly and consistently
Receives General Supervision from the Payroll Manager on day-to-day work and receives general instructions on new assignment
Own the end-to-end payroll operations including compliance, payroll onboarding, status changes, leave management (pregnancy, parental, and disability), and offboarding
Process semi-monthly payroll for all US employees, and international payroll as needed
Respond to any IRS equivalent inquiries/audits
Address employee questions concerning pay and payroll deductions
Processes and distributes all required employee notices including year-end W2s
Assists accounting with month-end close reconciliations and fluctuation analysis related to salary accounts
Assist with payroll accounting journal entries, accruals, and reconciliations on a monthly, quarterly, and annual basis as directed by the Accounting team
Manage the communication process between State agencies
Develop strong relationships with our payroll providers to quickly troubleshoot issues, special pay runs, and other time sensitive transactions
Support the calculation of quarterly retail commissions

What You'll Bring to the Team:

Payroll Experience: Full cycle US payroll experience including registering in new States, RRSP treatment, taxable benefits, onboarding etc.
Confidentiality: Always ensures confidentiality to the highest standard
Knowledge: Multi-state knowledge of US payroll legislation and compliance, ESA, unemployment insurance, social security, medicare, state family leave benefits, and taxable benefits
Problem Solving: Keeping a cool head in high stress situations, ability to evaluate and balance risk
Ownership: Follow-through and ability to independently prioritize tasks, establish goals for oneself and the team; successfully complete all started initiatives, and stand behind decisions. Ability to take steps personally to ensure that mutual goals and performance target are met within the appropriate time frame
Customer Focus: Customer service centric; ability to build relationships with internal & external customers at all levels
Skills: Proficiency in Microsoft Office programs, with advanced knowledge of Excel
Special Demands: To adhere to unusual working hours during the monthly, quarterly, and annual close periods, annual review, and during processing of payroll runs

Benefits at Mejuri:

A minimum of three weeks vacation, plus personal days and three religious observance days.
A hybrid work model for all corporate roles.
‘Mejuri Passport’ which allows employees who meet specific criteria to work in other locations for one month per year.
Comprehensive medical and dental benefits, including mental health coverage, and generous personal and sick days for our full-time employees. We also offer bereavement leave, including miscarriage and stillbirth support.
Parental leave salary top-up of up to 80%, as well as a personalized return-to-work transition and accommodation plan for full-time employees
Semi-annual performance and compensation reviews.
Internal coaching department and learning and development to support career growth and plans for everyone.
A generous product discount!

Please note that these benefits apply to full-time employees.

Location:

At Mejuri we embrace a hybrid working environment and support our corporate employees to be successful whether they are at home or in the office. The primary purpose of our offices is to drive collaboration and deepen relationships with one another.

Accommodation / Accessibility:

Mejuri does not discriminate in hiring or terms and conditions of employment because of an individual’s race, ancestry, colour, place of origin, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, family status or marital status, or any other protected category recognized by provincial or federal laws.

Should you require any accommodation, please inform us and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats or to report any accessibility problems, please share in your application.

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Mejuri Glassdoor Company Review

3.7