Accounts Payable Specialist (Permanent)

Responsibilities• Ensure accuracy in daily invoices and timeliness of processing invoices• Review all invoices for appropriate documentation and approval prior to payment• Sort and distribute incoming mail• Prioritize invoices according to discounts and payment terms• Process check requests• Match invoices to checks and obtain an appropriate signature on checks• 1099 maintenance• Respond timely to vendor inquiries• Reconcile vendor statements, research and correct discrepancies and errors• Assist in month-end closing• Maintain files and documentation thoroughly and accurately• Maintain vendor files• Assist with other projects as needed• Build solid working relationships with accounting, plant, zone, and regional managers• Participate in continual process improvement and improvement of internal controls• Understand the business and general ledger codingMinimum Qualifications• Proficient in data entry• Strong communication and verbal skills• Attention to detail and accuracyReportingThe Accounts Payable Associate will report to the Accounts Payable SupervisorCore Competencies• Organizing and prioritizing• Confidentiality• Communication Skills• Problem-solving skills• TeamworkPut People First:• Communicate needed information to appropriate parties within the accounting department, operating companies and outside the organizationChallenge the Ordinary:• Research discrepancies of payables data to ensure accuracy and adherence to procedures prior to processing along with purchase order and subcontract maintenance• Create and monitor special schedules for various expense allocationsEducation and/or Work Experience Requirements:• Minimum of 3 years of experience in accounting or related field• Excellent attention to detail, time management, analytical and recording skills• Basic knowledge of sales and use tax• Experience and skills with MS Office Suite and computerized accounting programs• Ability to work in a team environment and to process a high volume of transactions• Strong understanding of general ledger system and accounts payable processing• Previous accounts payable experience required• Construction experience a plus• ComputerEase experience a plus• Associates degree or higher in accounting/related filed a plusDesired Skills and ExperienceResponsibilitiesEnsure accuracy in daily invoices and timeliness of processing invoicesReview all invoices for appropriate documentation and approval prior to paymentSort and distribute incoming mailPrioritize invoices according to discounts and payment termsProcess check requestsMatch invoices to checks and obtain an appropriate signature on checks1099 maintenanceRespond timely to vendor inquiriesReconcile vendor statements, research and correct discrepancies and errorsAssist in month-end closingMaintain files and documentation thoroughly and accuratelyMaintain vendor filesAssist with other projects as neededBuild solid working relationships with accounting, plant, zone, and regional managersParticipate in continual process improvement and improvement of internal controlsUnderstand the business and general ledger codingMinimum QualificationsProficient in data entryStrong communication and verbal skillsAttention to detail and accuracyReportingThe Accounts Payable Associate will report to the Accounts Payable SupervisorCore CompetenciesOrganizing and prioritizingConfidentialityCommunication SkillsProblem-solving skillsTeamworkPut People First:• Communicate needed information to appropriate parties within the accounting department, operating companies and outside the organizationChallenge the Ordinary:• Research discrepancies of payables data to ensure accuracy and adherence to procedures prior to processing along with purchase order and subcontract maintenance• Create and monitor special schedules for various expense allocationsEducation and/or Work Experience Requirements:• Minimum of 3 years of experience in accounting or related field• Excellent attention to detail, time management, analytical and recording skills• Basic knowledge of sales and use tax• Experience and skills with MS Office Suite and computerized accounting programs• Ability to work in a team environment and to process a high volume of transactions• Strong understanding of general ledger system and accounts payable processing• Previous accounts payable experience required• Construction experience a plus• ComputerEase experience a plus